Payroll & Accounting Coordinator

P&G Power Co. is a utility construction contractor specializing in overhead electrical distribution, transmission, and emergency storm restoration services. We support utility customers through construction, maintenance, infrastructure improvements, and emergency response operations across multiple states.

We are seeking a dependable, organized, and detail-oriented Payroll & Accounting Coordinator to join our administrative team in Crown Point, Indiana.

This position combines multi-state union payroll processing, union benefit reporting, customer invoice verification and reconciliation, and general office administration.

The ideal candidate has a strong background in payroll or accounting, enjoys working with numbers, takes pride in accuracy, and can independently manage multiple responsibilities while maintaining professionalism, confidentiality, and attention to detail.

Key Responsibilities:

Payroll Processing & Employee Administration

• Process accurate and timely weekly payroll for union field personnel and non-union employees across multiple states.
• Administer payroll involving multiple IBEW union jurisdictions, collective bargaining agreements, wage scales, employee classifications, and applicable compensation structures.
• Review and verify employee timesheets, regular hours, overtime, double time, and other applicable compensation.
• Ensure payroll is processed using appropriate employee classifications, approved wage rates, work locations, and applicable payroll requirements.
• Enter new employees into the payroll system, including employee information, tax withholding documentation, classifications, deductions, and payroll settings.
• Maintain accurate employee payroll records and process authorized employee status and compensation changes.
• Review payroll registers and identify discrepancies prior to final processing.
• Investigate payroll discrepancies and coordinate corrections with management.
• Respond professionally and promptly to employee payroll inquiries.
• Maintain accurate and confidential payroll documentation.
• Assist with payroll audits and reporting requirements as needed.

Union Benefits & Contribution Reporting

• Track employee hours and applicable benefit obligations across multiple IBEW union jurisdictions and collective bargaining agreements.
• Prepare and submit required union benefit contribution reports according to applicable reporting requirements and deadlines.
• Verify benefit contributions based on employee classifications, hours worked, applicable union agreements, and contribution rates.
• Reconcile union benefit reports against payroll records.

Invoice Verification & Reconciliation

• Review and verify customer invoices for accuracy prior to management approval and submission.
• Reconcile invoices against approved timesheets, work logs, purchase orders, work orders, and applicable customer billing rates.
• Verify labor classifications, regular/overtime/double-time hours, equipment charges, quantities, and applicable rates.
• Identify missing documentation, duplicate charges, calculation errors, billing discrepancies, and potential omissions.
• Maintain invoice verification and reconciliation spreadsheets.
• Coordinate with operations and accounting personnel to research and resolve discrepancies.
• Maintain organized supporting documentation for customer billing.
• Assist with invoice corrections and preparation of final billing packages.
• Support consistent application of established billing procedures and internal controls.

General Office Administration

• Answer incoming office calls and direct inquiries appropriately.
• Order and replenish office supplies through approved purchasing accounts.
• Assist with administrative correspondence and recordkeeping.
• Perform additional administrative duties consistent with the position.

Required Qualifications

• Previous experience in payroll processing, accounting support, bookkeeping, or a related financial administrative position.
• Strong Microsoft Excel proficiency, including formulas, sorting, filtering, and financial reconciliation.
• Strong mathematical aptitude, accuracy, and attention to detail.
• Ability to maintain confidentiality when handling employee and company financial information.
• Strong organizational, time-management, and problem-solving skills.
• Ability to work independently and manage multiple deadlines.
• Professional written and verbal communication skills.
• Ability to identify discrepancies, investigate issues, and communicate findings effectively.

Preferred Qualifications

• Experience processing multi-state payroll.
• Experience administering union payroll, multiple collective bargaining agreements, and varying wage scales.
• Experience preparing and reconciling union benefit contribution reports.
• Experience in construction, utility contracting, or a related industry.
• Familiarity with time-and-material billing, equipment rates, unit invoicing, work orders, and purchase orders.
• Experience with Sage accounting software or comparable systems.

Pay: $28.00 - $34.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• multi-state payroll: 3 years (Preferred)
• Sage: 1 year (Preferred)
• union payroll processing: 3 years (Preferred)

Work Location: In person