Payroll & Accounts Assistant

About the role

This is a Payroll & Accounts Assistant position responsible for managing monthly payroll processing, maintaining accurate attendance and payroll records, and supporting accounting operations including invoice preparation and documentation management.

Key responsibilities

• Collect and verify all necessary documents for monthly payroll preparation, including timesheets, timecards, attendance records and clock-in/clock-out records
• Process monthly payroll using the Company's payroll system/software, ensuring accurate calculation of working hours, overtime, allowances, deductions, leave and other payroll-related matters
• Ensure accuracy in recording and tallying employees' daily attendance and working hours before processing payroll
• Maintain and update employees' payroll, attendance and leave records in the payroll system
• Assist in the preparation and issuance of monthly tax invoices and ensure timely submission to clients
• Prepare Purchase Orders (PO), Delivery Orders (DO) and other related documents when required
• Liaise with the person-in-charge and relevant departments to verify manpower attendance, working hours, quantities, specifications and other required information
• Maintain proper filing and documentation of payroll records, invoices, purchase orders, delivery orders and other accounting documents
• Ensure all payroll and accounting information is accurate, up to date and handled with confidentiality

About you

• Diploma or Certificate in Accounting, Finance, Business Administration or a related field
• Minimum 1–2 years of relevant experience in payroll, accounts or administrative work
• Experience in using payroll software (e.g. Info-Tech) or other payroll systems is preferred
• Good knowledge of payroll processing, attendance records, overtime calculations, allowances and deductions
• Good numerical and analytical skills, with strong attention to detail
• Able to work independently, meet deadlines and handle confidential employee information
• Experience in manpower, construction or project-based companies will be an advantage