Payroll and Admin Specialist

Payroll and Admin Specialist

Job Summary

The Payroll and Admin Specialist is responsible for managing payroll processing and providing day-to-day administrative support to ensure accurate, timely, and efficient business operations. The role involves maintaining employee records, coordinating administrative activities, preparing reports, and ensuring compliance with company policies and applicable regulations.

Key Responsibilities

Payroll

• Process regular payroll accurately and within established deadlines.
• Review and validate attendance, timekeeping, overtime, leave, allowances, deductions, and other payroll adjustments.
• Calculate salaries, statutory deductions, benefits, incentives, and other employee compensation.
• Maintain accurate and confidential payroll records.
• Prepare payroll reports, summaries, and reconciliation documents.
• Coordinate with HR, Finance, and Operations regarding payroll concerns and adjustments.
• Address and resolve employee payroll inquiries and discrepancies.
• Process payroll-related requirements for new hires, promotions, transfers, and employee separations.
• Ensure compliance with applicable payroll, tax, and statutory requirements.

Administrative Support

• Maintain and update employee files, records, and administrative documents.
• Prepare letters, reports, forms, spreadsheets, and other business documents.
• Assist with onboarding and offboarding administrative requirements.
• Monitor office supplies, equipment, and other administrative needs.
• Coordinate with internal departments and external vendors regarding administrative matters.
• Assist in scheduling meetings, maintaining calendars, and organizing company activities when needed.
• Maintain an organized filing system for physical and digital records.
• Support HR and management with administrative tasks and special projects.
• Ensure confidentiality and proper handling of employee and company information.
• Perform other duties as assigned by management.

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• At least 1–2 years of experience in payroll and administrative functions.
• Experience in payroll processing and employee record management.
• Good knowledge of payroll procedures and Philippine statutory requirements.
• Proficient in Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to handle confidential and sensitive information.
• Ability to work independently and manage multiple tasks within deadlines.

Preferred Skills

• Experience in a BPO or fast-paced business environment.
• Familiarity with HRIS, payroll, and timekeeping systems.
• Knowledge of Philippine labor and statutory requirements.
• Intermediate to advanced Excel skills, including formulas, PivotTables, and data reconciliation.
• Strong problem-solving and analytical skills.

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Transportation service provided

Work Location: In person