Payroll and Administrator

Position: Payroll, Statutory Compliance & Administration Officer
Department: Human Resources & Administration
Employment Type: Full-Time
Location: Indore, Madhya Pradesh
Experience Required: 3–7 Years

Job Summary

We are seeking an experienced and detail-oriented Payroll, Statutory Compliance & Administration Professional to independently manage payroll operations, labour law compliances, statutory filings, and general administrative functions of our Private Limited Company.

The ideal candidate must possess strong practical knowledge of EPF, ESIC, Professional Tax, Labour Laws, and other applicable statutory regulations, with the ability to ensure timely compliance, maintain accurate records, and coordinate with relevant government authorities.

Key Responsibilities

1. Payroll Management

• Manage end-to-end monthly payroll processing, including salary calculations, deductions, reimbursements, and final settlements.
• Maintain employee attendance, leave records, salary structures, and payroll registers.
• Calculate and process PF, ESIC, Professional Tax, TDS, and other applicable deductions.
• Handle employee full-and-final settlements, gratuity, bonuses, and other statutory benefits.

2. Statutory Compliance & Labour Laws

• Independently manage all applicable labour law and employment-related statutory compliances.
• Ensure timely filing of EPF, ESIC, Professional Tax, Labour Welfare Fund, and other statutory returns.
• Manage PF and ESIC registrations, employee enrolments, monthly challans, and statutory payments.
• Ensure compliance with applicable provisions relating to minimum wages, payment of wages, bonus, gratuity, maternity benefits, and other labour regulations.
• Maintain statutory registers, records, licences, and documentation.
• Coordinate with PF, ESIC, Labour Department, and other government authorities.
• Handle statutory inspections, notices, audits, and compliance-related correspondence.
• Monitor regulatory changes and ensure timely implementation of applicable requirements.
• Coordinate with external consultants, auditors, and legal professionals for other applicable corporate and statutory compliances.

3. Administration & Office Management

• Oversee day-to-day office administration and general operational support.
• Manage office facilities, supplies, vendors, and service providers.
• Maintain employee documentation, personnel files, and administrative records.
• Coordinate employee onboarding, exit formalities, and documentation.
• Manage office-related agreements, renewals, licences, and administrative correspondence.
• Support management in implementing administrative policies and internal procedures.

Required Qualifications & Skills

• Bachelor's degree in Commerce, Human Resources, Business Administration, or a related discipline.
• 3–7 years of relevant experience in payroll processing, statutory compliance, and administration.
• Strong hands-on expertise in EPF, ESIC, labour law compliance, statutory returns, and government portals.
• Thorough understanding of applicable Indian labour laws and statutory obligations.
• Proficiency in MS Excel, payroll software, and statutory compliance portals.
• Experience handling government inspections, statutory audits, and compliance documentation.
• Strong organizational skills, attention to detail, and ability to work independently.
• Good communication and coordination skills.

Preferred Candidate Profile

We are particularly interested in candidates who have independently handled complete payroll and statutory compliance responsibilities for a Private Limited Company, rather than candidates with experience limited to payroll data entry or basic HR operations.

Experience managing compliance requirements for multiple establishments, project sites, or locations will be an added advantage.

Key Expectations

The selected candidate will be responsible for ensuring that all applicable payroll and labour-related statutory obligations are fulfilled accurately and within prescribed deadlines, while efficiently managing the company's day-to-day administrative requirements.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Ability to commute/relocate:

• Ujjain, Madhya Pradesh: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma (Required)

Experience:

• Automotive diagnostics: 5 years (Required)
• Vehicle maintenance: 2 years (Required)

Work Location: In person