Payroll & Benefits Specialist

Title: Payroll & Benefits Specialist

Department: Human Resources

Job Summary

Based in the North GTA, the Payroll and Benefits Specialist will manage the full-cycle payroll process and benefits. This role ensures accurate and timely payroll, compliance with tax regulations, and financial reporting.

Key Responsibilities:

Payroll Processing & Compliance:

• Process bi-weekly payroll for all employee, ensuring accuracy and compliance.
• Ensure income tax compliance, including deductions, remittances, and year-end reporting.
• Process T4s, Records of Employment (ROEs), and WSIB & EI submissions.
• Manage garnishments, wage deductions, and statutory compliance reporting.

Time & Attendance Management:

• Ensure accurate tracking of hours worked, overtime, and leave balances.
• Audit and reconcile payroll records to detect and resolve discrepancies.

Payroll & Benefits Support

• Maintain and update employee benefits enrollment and changes.
• Address payroll-related employee inquiries regarding pay, deductions, and benefits.
• Process termination pay, severance, and outstanding vacation balances.

Financial Reporting & Reconciliation

• Prepare and reconcile payroll journal entries and upload data to the accounting system.
• Manage RRSP contributions, general ledger (GL) entries, and accruals.
• Support quarterly and annual audits with payroll and benefits documentation

Qualifications:

• 3+ years of payroll processing and benefits experience.
• Post-secondary education in accounting, finance or related field. Payroll Compliance Practitioner (PCP) certification preferred.
• Experience with HRIS/payroll systems such as Dayforce
• Strong understanding of payroll tax regulations, compliance, and financial reporting.
• Intermediate Excel skills, including formulas, pivot tables, and data validation.
• Understanding of accounting principles, monthly accruals, and general ledger reconciliation.
• Detail-oriented, problem-solving skills, and strong communication skills to support a high performing team culture.