Payroll and Finance Assistant

Overall purpose of Role: Supports the smooth running of the company’s payroll and finance administration. This includes supporting payroll activities, maintaining financial records and processing invoices.

An organised and proactive individual with demonstrable administrative experience in a payroll or financial environment. Experience of working in manufacturing, FMCG environment or unionised environment useful.

Skills & Experience  Strong working knowledge of payroll and accounting software

 Advanced IT Skills, With Demonstrable Experience With Excel  Exceptional analytical and numerical skills, with the ability to input and interpret complex data using IT systems

Finance  Understanding of financial trends, both within and out with the Company

 Keeps up to date with industry regulations and best practices to ensure compliance

Behaviours  High attention to detail and accuracy

 Personal integrity and openness, with a commitment to confidentiality where required

 Excellent communication skills

Main Responsibilities:

• Working as part of a team to ensure that all activities on site are carried out in accordance with the relevant work instruction, adhering to the necessary Company health, safety and environmental requirements and complying with all regulatory current legislation to maintain a safe working environment for all employees.
• Maintaining an awareness of the regulatory and Company standards that apply to the role such as H&S, COMAH, Environment, HMRC, FEMAS (food & feed safety), ISO9001. Understand and act in accordance with the Site Emergency Response Plan in the event of an evacuation or major incident and regularly participate in COMAH improvement activity.
• Responding to queries regarding payroll from employees and management and investigating and resolving any discrepancies or anomalies.
• Providing support to the payroll function to ensure the timely and accurate payment of monthly wages.
• Process purchase and sales ledgers invoices, ensuring accuracy and appropriate approvals.
• Support the preparation of bank reconciliations.
• Assist with month-end and year-end preparations.
• Undertake any training or qualifications that are required to fulfil your role competently and/or to meet changing legislative and safety requirements.
• Lead and support continuous improvement activities to deliver productivity and cost efficiencies and improve operational performance.
• Any other duties that may reasonably be required in line with your contractual role.

Founded in 1885, The North British Distillery Company Ltd (North British) is one of Scotland’s oldest and largest Scotch Whisky producers. We originally operated under the structure of a co-operative until 1993 and are now owned as a joint venture between Diageo plc and The Edrington Group.

We are a distillation and maturation business selling grain spirit which is used as the base for blended Scotch Whisky by many well-known brands. The Distillery is based in Gorgie (Edinburgh) and this site is responsible for the production of new-make spirit, producing a by-product of animal feed, and energy via an Anaerobic Digestion plant. Our main Warehousing site is based in Muirhall (Addiewell, West Lothian), with 15 maturation warehouses and responsibility for bonding, storage and disgorging.

Along with a competitive salary, North British offers the following benefits to our employees:

• Generous holiday allowance
• Generous pension contribution (employer contribution up to 15% based on employee contribution of 10%).
• Access to our Profit Share Scheme, Business Scorecard Bonus Scheme and individual performance awards (subject to eligibility)
• Enhanced maternity, paternity and adoption leave package
• Life Assurance cover
• Ongoing professional and personal development
• A range of health and wellbeing benefits including physiotherapy sessions and Cycle to Work scheme
• Support for you and your family, when you need it through counselling and life management including guidance on financial, mental and physical wellbeing
• Charity fundraising double matched donations
• Electric vehicle scheme
• Discounted AA membership rate
• Long service awards