Payroll & HR Administrator

Payroll & HR Administrator

Recruiter: Profile Personnel

Job Ref: 673532

Date posted: Wednesday, July 29, 2026

Location: Stellenbosch, South Africa

SUMMARY: POSITION INFO: Are you a detail-oriented payroll professional with a passion for accuracy and people? Our client is looking for an experienced HR & Payroll Administrator to join their team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and is committed to maintaining confidentiality while delivering exceptional payroll and HR administration support. Key Responsibilities Payroll Administration Process weekly, monthly and casual payrolls accurately and within deadlines. Collect, verify and process timesheets and payroll information. Maintain payroll records and update employee information on the payroll system. Process statutory and third-party payments, including: SARS UIF Group Life & Funeral Medical Aid Garnishee Orders Other deductions Prepare and submit monthly payroll reports. Resolve payroll and wage-related queries. Distribute electronic payslips and printed payslips where required. Administer employee leave, process leave applications and prepare leave reports. Manage Group Life & Funeral claims. Assist with statutory submissions, including EMP501, Workman's Compensation, Employment Equity and SDL. Reconcile payroll cashbooks and prepare journal reports for the Finance department. Assist with incentive, bonus and annual salary increase processing. Contribute to the preparation of management reporting packs. Maintain organised payroll records, backups and monthly archives. HR Administration Provide administrative support to the HR Team Leader. Perform general HR administration, including filing, scanning, document management and maintaining employee files. Manage HR correspondence and assist with employee enquiries. Draft disciplinary warnings and assist with arranging disciplinary hearings. Perform additional administrative duties as required. Minimum Requirements Grade 12 (Matric). Payroll qualification or relevant payroll courses will be advantageous. Minimum of 3 years' payroll administration experience. Experience working on VIP Payroll or similar payroll software will be advantageous. Sound understanding of South African payroll legislation and statutory compliance. Key Competencies Exceptional attention to detail and accuracy. Strong numerical and analytical ability. Excellent planning and organisational skills. Effective verbal and written communication skills. Ability to work under pressure and meet strict payroll deadlines. High level of integrity with the ability to handle confidential information. Strong problem-solving and decision-making skills. Proactive, assertive and professional approach. Team player with a strong work ethic. Please note that only shortlisted candidates will be contacted. Should you not receive a response within 14 days, kindly consider your application unsuccessful. Your CV will be retained on our database for future opportunities that may match your profile. Candidates are also welcome to submit their CVs directly to or register on our website at for consideration for future roles.