Payroll and HR Administrator – Construction / Public Works

Moalej Builders, Inc. is seeking an experienced Payroll & HR Administrator to manage payroll, certified payroll/public-works compliance, employee onboarding, and day-to-day human resources administration.

This is a hands-on position for someone who is comfortable independently processing payroll and supporting employees throughout the employment lifecycle. Experience with California construction and prevailing-wage / public-works payroll is strongly preferred.

Key Responsibilities:

• Process weekly and/or biweekly payroll accurately and on time.
• Process payroll for salaried, hourly, field, prevailingwage, union and nonunion employees.
• Prepare and submit Certified Payroll Reports (CPRs) for California publicworks projects.
• Maintain prevailingwage classifications, rates, fringe benefits, deductions and employer contributions.
• Handle payroll requirements for PLA/CWA and union projects, including union fringebenefit reporting and payments.
• Assist with DIR, LCPtracker and other laborcompliance reporting as required.
• Track apprenticeship requirements and assist with applicable DAS documentation.
• Maintain employee payroll records, timecards, deductions, reimbursements, PTO and other payroll information.
• Coordinate newhire paperwork, I9s, W4s, direct deposit and employee onboarding.
• Manage employee personnel files and HR documentation.
• Coordinate employee benefits enrollment, changes and terminations.
• Assist with 401(k), workers' compensation and insurancerelated employee administration.
• Prepare offer letters and coordinate preemployment requirements.
• Assist with recruiting, interview scheduling and candidate communication.
• Coordinate employee onboarding and offboarding.
• Maintain vacation, sick leave and other employee records.
• Assist management with employee policies, handbook administration and HR documentation.
• Respond to employee payroll and benefits questions.
• Coordinate with accounting, project management and outside payroll/benefit providers.
• Maintain confidentiality of payroll, compensation and employee information.

Qualifications

• 3+ years of payroll and/or HR administration experience.
• California payroll experience strongly preferred.
• Construction payroll experience strongly preferred.
• Experience with certified payroll and California prevailing wage highly preferred.
• Familiarity with union payroll, PLA/CWA requirements and fringebenefit reporting is a major plus.
• Experience with LCPtracker, DIR or similar laborcompliance systems is a plus.
• Strong knowledge of payroll deductions, benefits and employee records.
• Experience with employee onboarding/offboarding and HR administration.
• Strong Excel and Microsoft Office skills.
• Excellent organization, accuracy and followthrough.
• Ability to work independently and meet strict weekly payroll deadlines.
• Strong communication skills and ability to work with both office and field employees.
• High level of discretion and confidentiality.

Preferred Systems Experience: Experience with Miter, Paychex, Sage Intacct, LCPtracker, Procore or similar construction/payroll systems is preferred but not required.

Compensation & Benefits:

• Competitive salary (based on experience)
• Training provided for entry and developing roles
• Mileage reimbursement for roles requiring site visits
• Phone stipend for applicable field positions
• Health, Dental, and Vision Insurance
• Sick Pay
• Paid Time Off
• Paid Vacations and Holidays
• 401(k) with 4% Company Match

Why Join Us: Join a growing company where your role is essential to daily success. As the backbone of our office operations, you will play a critical role in supporting our team, improving efficiency, and contributing to our continued growth.