Payroll and HR Representative

TITLE: Payroll – HR Representative (OSHA Classification 3)

FLSA: Non-exempt

POSITION SUMMARY: Under general direction and in line with established policies and procedures, administer payroll processes by accurately verifying and documenting transactions. Actively supports HR initiatives and applies technical expertise to ensure efficiency and compliance in the assigned area.

TITLE OF SUPERVISOR: Director of Payroll

TITLE OF IMMEDIATE SUBORDINATES: N/A

POSITION REQUIREMENTS -

Education / Experience • Associates degree in business administration and/or a financial-related field. (preferred)

• Minimum two (2) years of clerical and/or accounting experience.
• Payroll software knowledge and experience, Paycom strongly preferred
• Ability to compile and analyze data accurately and on time.
• Ability to work hours as scheduled based on the requirements of the position assignment.
• Advanced knowledge of the MS suite. Working Conditions: Works in an appropriately lighted and ventilated environment. Physical Requirements:
• Must be able to move intermittently throughout the day, proper body mechanics required - bending, stooping, turning, stretching, and reaching above the shoulders are involved.
• Must be able to see and hear or use prosthetics/equipment that will enable these senses to function adequately to meet the position requirements.
• Must be able to lift a minimum of 25 lbs.

BEHAVIORAL COMPETENCIES

1. Accountability The demonstrated ability for ownership of all actions and behaviors in fulfilling job responsibilities in a manner consistent with the organization’s Mission and values. Includes attending all required and mandatory annual in services.

2. Communication The demonstrated ability to present ideas and information in a concise, effective, and interpersonally appropriate manner, through written and oral forms. Recognizes emergencies and responds and/or communicates appropriately. Willingly discusses any problems, needs, or concerns that arise with the Supervisor.

3. Customer Service The demonstrated ability to develop and cultivate mutually beneficial relationships with both internal and external customers, including coworkers, residents, families, and physicians. Effective customer service behavior is achieved by continually striving to exceed all customer expectations. Responsible and caring stewardship, which assures the dignity of all individuals and the effectiveness of the organization.

4. Teamwork The demonstrated ability to establish effective relationships with both internal and external customers, including but not limited to coworkers, residents, families, and physicians. Willingly assists other personnel if requested. Teamwork is characterized by working toward a shared purpose or goal by collaboration, partnering, or cooperating with others.

5. Trust and Respect The demonstrated ability to be both trustworthy and trusting of others while respecting the needs of all residents, family, and coworkers. Modeling the goals and philosophies expressed in the organization's Mission and Code of Ethics. Actions and behaviors that contribute to creating an environment where all rights are respected, upheld, and treated equitably and with dignity.

TECHNICAL COMPETENCIES

1. Understands and upholds the Resident’s Bill of Rights and holds all resident information confidential.

2. Follows and follows all State and Federal regulations and established Personnel Policies and Procedures.

3. Utilizes excellent assessment, communication, and counseling skills.

4. Follow oral and written instructions.

5. Observes proper safety and sanitary techniques of self and staff.

6. Maintains all pertinent records in a timely, efficient, and confidential manner.

7. Projects a professional image always.

ESSENTIAL FUNCTIONS

1. Support and process the weekly/bi-weekly payroll, including but not limited to payroll preparation in support of facility HR/Payroll staff.

2. Prepare, process, and verify accuracy (issue) manual paychecks as requested and support 3rd Party transactions.

3. Perform troubleshooting, resolution, and communication of payroll-related compliance, process, and technical issues.

4. Process wage garnishments, support orders, and tax levies in compliance with federal and state regulations.

5. As required, participate in and support financial audits, including 401 (k) and workers’ compensation audit(s), PBJ.

6. Provide timely data analytical results for reporting facility outcomes as requested by management.

7. As needed, provide and direct human resources support about benefits, programs, policies, 401(k), and employee-related issues.

8. Performs other related duties and attends meetings as may be deemed necessary by Supervisor