Payroll & HR Specialist

Position Summary

The Payroll & HR Specialist provides administrative and operational support for payroll processing and human resources functions. Reporting directly to the Payroll Lead, this position assists with payroll administration, employee record management, onboarding, compliance documentation, timekeeping support, and general HR processes. The ideal candidate is highly organized, detail-oriented, maintains confidentiality, and can effectively manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Payroll Support

• Assist the Payroll Lead with the preparation and processing of payroll.
• Review timekeeping records for completeness and accuracy.
• Audit employee hours, wage rates, deductions, and payroll changes.
• Assist with the entry and maintenance of payroll information in payroll systems.
• Support the resolution of payroll discrepancies and employee payroll inquiries.
• Maintain payroll records and documentation in accordance with company policies.
• Generate payroll reports and assist with data analysis as requested.
• Assist in tracking paid time off, leaves of absence, and benefit-related payroll deductions.

Human Resources Support

• Assist with new hire onboarding processes.
• Prepare and maintain employee personnel files and HR records.
• Process employee status changes, promotions, transfers, and terminations.
• Assist with employment verifications and onboarding documentation.
• Help track required trainings, certifications, and compliance requirements.
• Support employee communication regarding HR policies, procedures, and programs.
• Assist with unemployment claims, workers' compensation administration, and other HR-related documentation as assigned.

Compliance & Administrative Support

• Maintain confidentiality of employee and company information at all times.
• Ensure accurate recordkeeping and compliance with applicable company policies and employment laws.
• Assist with audits, reporting requests, and document retention processes.
• Support HR and payroll projects, process improvements, and system updates.
• Perform general administrative duties including filing, scanning, data entry, and report preparation.

Qualifications

Education & Experience

• Associate's degree in Human Resources, Business Administration, Accounting, or related field preferred.
• 1-3 years of payroll, human resources, administrative, or related experience preferred.
• Experience with HRIS, payroll, and timekeeping systems, specifically Paycom, is strongly preferred.
• Experience in a multi-location environment is a plus.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Ability to work independently while collaborating effectively with HR and Payroll leadership.
• Strong problem-solving and customer service skills.

Working Conditions

• 5-days a week in office with prolonged periods of sitting and computer work.
• Occasional travel between company locations may be required.
• May require flexibility during payroll processing periods, year-end activities, or special projects.

Pay: $25.00 - $35.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Application Question(s):

• Are you comfortable working in-office 5 days a week?

Experience:

• Payroll: 1 year (Preferred)
• Human Resources: 1 year (Preferred)

Ability to Commute:

• Concord, MA 01742 (Required)

Work Location: In person