Payroll & Human Resources Assistant

Overview: Our client is a well-established organisation in Barbados, offering a wide range of general and life insurance products, as well as health, pension and retirement solutions. Due to continued growth, they are seeking a skilled professional to join their team and support their payroll and HR operations.

Duties & Responsibilities:

Payroll Administration

• Maintains employee records in Micropay, ensuring that employee changes are entered correctly and on time for payment of salaries.

• Prepares documentation for the payment of NISSS, PAYE, With Holding Tax (WHT) and for the transfer of funds for payroll.

• Completes all statutory returns as required.

• Completes reconciliations that relate to the payroll accounts.

• Keeps abreast with company policies and tax legislation that impact on remuneration.

• Processes payroll reports for integrating into the financial system (SAGE).

• Responds to employee queries & requests regarding payroll or benefits.

• Assists with the onboarding process, including review of all new hire forms.

• Assists with group life, medical and pension enrolments.

HR Administration

• Maintains employee files and HR databases.
• Assists with recruitment activities, including scheduling interviews and preparing onboarding documentation.
• Coordinates employee onboarding and offboarding processes.
• Assists with the preparation of HR letters and other personnel documents.
• Supports employee engagement initiative.

Other Duties

• Maintains and updates employee records in the HRIS (e.g., status changes, promotions, salaries).
• Generates standard or adhoc HR and Payroll reports.
• Performs other related duties as assigned and necessary for the development of the Insurance Corporation of Barbados Limited.

Requirements

• An Associate Degree in Management, Accounts or equivalent qualification.
• A minimum of three (3) years’ experience in Payroll or Accounts.
• Certificate of Proficiency in Insurance and/or Professional Diploma in Insurance would be an asset.
• Previous experience in an insurance environment would be an asset.
• Understanding of Barbados Income Tax (TAMIS) and NISSS systems.
• Proficiency in Microsoft Office.
• Strong numerical skills.
• Excellent problem solving/judgment skills and high level of attention to detail and accuracy.
• Ability to manage and prioritize multiple tasks and meet all deadlines.
• Strong skills with respect to using and understanding the flow of transactions in an automated payroll system.
• Good organizational skills with the ability to multitask and work autonomously.
• Must possess the highest level of professionalism, confidentiality, sound morals and ethics, with the ability to develop trusting and effective working relationships with colleagues across the organization.
• Excellent verbal and written communication skills and the ability to collaborate effectively and professionally, as well as communicating with clarity and confidence with all employees.
• Strong ability to use judgment and discretion.