Payroll and P&C Administrator

We are looking for a Part-time Payroll and P&C Administrator to join our Support Office team. This is a great opportunity to grow your payroll career while gaining valuable exposure to broader P&C coordination, including employee support, onboarding, documentation, and people processes. If you enjoy improving processes, adapting to new ways of working, and helping managers and employees navigate change with confidence, this role will suit you well. The role is offering a minimum of 32 hours per week - ideally worked over 4 days, with some flexibility.

The successful candidate will proactively follow up on outstanding timesheets, maintain accurate payroll and employee records, and support and employees with payroll-related queries. Alongside these core responsibilities, you’ll provide day-to-day P&C coordination, including preparing employment documentation, supporting onboarding and offboarding, and assisting ad-hoc P&C projects. You’ll also help embed improved ways of working, gaining valuable experience in process improvement, and system changes.

About the role:

The role is accountable for:

• Monitoring timesheet submissions and proactively following up with managers to ensure timesheets are completed and approved within payroll deadlines.
• Reviewing timesheets and payroll information for accuracy, completeness, and compliance with company policies.
• Maintaining accurate employee and payroll records.
• Responding to payroll enquiries from employees and managers in a professional and timely manner.
• Reconciling payroll data and investigating discrepancies.
• Assist with employee onboarding and offboarding activities to support a positive employee experience.
• Maintaining employee information within P&C and payroll systems, ensuring records are accurate, complete, and up to date.
• Providing administrative support throughout the recruitment process, including Police Vetting checks and filing.
• Maintaining the confidentiality and security of employee and payroll information.
• Ensuring payroll and P&C administration is completed in accordance with employment legislation, payroll requirements, and company policies.

As and when required:

• Preparing payroll and P&C reports
• Processing leave requests, allowances, deductions, and other payroll adjustments.
• Supporting process improvements, and payroll or P&C projects.

What experience/skills you will bring?

• Previous experience in New Zealand payroll administration, ideally with exposure to general P&C administration.
• Knowledge of New Zealand payroll legislation and requirements
• Experience using payroll and HR systems.
• Demonstrated ability to manage payroll deadlines, timesheet processes, and competing priorities.
• Experience maintaining accurate and confidential employee records and preparing employment-related documentation.
• Strong attention to detail, with sound numerical, analytical, and problem-solving skills.
• Clear and professional communication skills, with the ability to build positive relationships with employees and managers.
• A proactive, organised, and service-focused approach, with a willingness to support wider P&C initiatives and process improvements.

Work with purpose at The Y North!

As a not-for profit, everything we do each day has a positive impact, and we have fun doing it! We believe in the power of inspired and connected communities, where people feel safe and are motivated to reach their full potential. Our values of Caring, Respect, Honesty and Responsibility are at the core of our culture and the valued connections and friendships you’ll build here are lifelong. The Y employees represent many lifestyles and reflect the diversity of the communities we serve, with jobs and hours to suit everyone’s stage of life from 14-70+. We have benefits to suit your lifestyle, with access to free counselling, free annual flu vaccinations, free gym membership for all employees, and discounts for our services such as early learning centres, before and after school care, camps, swim school and sports leagues.

To Apply:

We’re building a brand that reflects the energy, ambition, and diversity of our communities across TāmakiMakarau. If you want to work somewhere where purpose meets pace - and where your ideas will thrive - we’d love to hear from you.

All applicants must:

• Currently hold the right to work in New Zealand and currently be in New Zealand.
• Return a satisfactory Police Vet before commencement of employment.

The Y North is committed to the safeguarding of children and young people in our care, and it is our expectation that all staff will operate in a way that reflects this intent. Staff will be required to attend Safeguarding workshops, trainings and online modules to comply with The Y North Safeguarding Children and Young People Policy.