Payroll & Pensions Assistant

Payroll & Pensions Assistant

Location: Edinburgh
Company: Lothian Buses

Lothian Buses is the leading bus operator in Edinburgh and the surrounding areas, employing over 2,700 people across a network of depots and travel shops. We are looking for a detail-oriented Payroll & Pensions Assistant to join our Payroll team and support the delivery of accurate payroll and pension administration services to our workforce.

The Role

As a Payroll & Pensions Assistant, you will play a key role in ensuring employees are paid accurately and on time, while supporting the effective administration of workplace pension schemes. Working in a fast-paced environment, you will maintain employee records, process payroll and pension changes, respond to queries, and help ensure compliance with payroll legislation and pension regulations.

Key Responsibilities

Payroll

• Support the preparation and processing of payrolls within agreed deadlines.
• Process employee changes including new starters, leavers, salary amendments and deductions.
• Assist with the calculation of overtime, allowances, absence payments and statutory payments.
• Produce and reconcile payroll reports, investigating any discrepancies.
• Maintain accurate payroll records and respond to payroll-related enquiries from employees and managers.

Pensions

• Administer pension enrolments, opt-outs, contribution changes and leavers.
• Support the administration of workplace pension schemes in line with scheme rules and auto-enrolment legislation.
• Maintain accurate pension records and assist with pension audits and reviews.
• Respond to pension enquiries, providing professional and timely support to employees.

About You

We're looking for someone with:

• Previous payroll experience, ideally within a medium or large organisation.
• A strong understanding of payroll processes, legislation and payroll reconciliations.
• Knowledge of workplace pensions, including auto-enrolment, contributions, opt-ins and opt-outs.
• Excellent attention to detail and the ability to work accurately to strict deadlines.
• Strong communication and interpersonal skills.
• Experience handling confidential employee and financial information.
• Good working knowledge of Microsoft Excel and Word.

Why Join Lothian Buses?

This is an excellent opportunity to join a respected organisation and develop your expertise across both payroll and pensions. You'll be part of a supportive team that plays a vital role in ensuring our employees are paid accurately and receive a high-quality payroll and pension service.

Apply by the 28/08/2026 and help support the people who keep Edinburgh moving.