Payroll Assistant

About the role

The Payroll Assistant is responsible for the comprehensive management of payroll functions, including attendance and timekeeping, leave monitoring, consolidation of loans and deductions, and preparation of remittances. The role demands a high level of precision and expertise in payroll systems and Microsoft Excel to ensure zero error in payroll credits and adherence to deadlines. The role also requires the verification of timekeeping adjustments with proper evidence and adherence to specific time-in and time-out regulations to manage lateness and undertime effectively.

Key responsibilities

• Collect, verify, and process attendance records and timekeeping data to ensure accurate payroll computation
• Approve timekeeping adjustments with proof to ensure complete and accurate attendance records
• Monitor employee leaves, ensuring accurate recording and deduction from payroll as per company policy
• Consolidate loans, deductions, and other payroll variables, ensuring accurate reflection in payroll computation
• Compute final pay for exiting employees, including early computation and settlement of dues
• Utilize advanced Excel skills for payroll calculations, employing formulas and functions to ensure accuracy and efficiency
• Prepare and submit remittances for mandatory deductions, including SSS, PhilHealth, and Pag-IBIG, ensuring timeliness to avoid penalties
• Generate statutory reports and ensure compliance with all government remittance deadlines
• Oversee the preparation and submission of the Alphalist and other required documents to the Bureau of Internal Revenue (BIR) and other government agencies
• Generate and manage payroll reports for internal use, ensuring accurate and timely delivery of information to management

About you

• Bachelor's Degree in Business, Accounting, Finance, or a related discipline
• 3 years of experience in payroll processing and management
• Expertise in Microsoft Excel and proficiency in payroll software
• In-depth knowledge of Philippine labor laws, tax laws, and mandatory government contributions
• Exceptional attention to detail, crucial for the precision required in payroll processing
• Strong analytical skills to analyze payroll data and identify discrepancies
• Excellent organizational skills to manage multiple payroll cycles efficiently
• Proficiency in time management to meet deadlines effectively
• Effective verbal and written communication abilities for liaising with employees, management, and external agencies
• Experience in an outsourcing payroll company is advantageous