Payroll Assistant

This position is responsible for providing payroll and administrative support, including weekly payroll processing, data entry, reporting, and maintaining accurate payroll records. The ideal candidate will be detail-oriented, organized, and able to work independently while meeting required deadlines. This position requires a high level of accuracy, confidentiality, and the ability to review work for completeness and accuracy.

Responsibilities:

• Process weekly union payroll accurately and within required deadlines
• Review new hires and employee changes in payroll system
• Review employee records, timecards, pay rates, deductions, and payroll information for accuracy and completeness
• Maintain confidentiality of payroll records and privacy of sensitive employee information
• Prepare monthly union reports and related payments accurately and within required deadlines
• Complete payroll tax payments
• Communicate effectively with employees and project stakeholders
• Assist with certified payroll, prevailing wage, and other required payroll reporting
• Research and resolve payroll discrepancies and identify potential errors prior to payroll processing
• Perform administrative tasks as needed

Requirements:

• Experience with Sage 300 CRE (Timberline) is preferred; experience with other payroll systems will be considered
• Proficiency with Microsoft Excel and Outlook; ability to learn and effectively use payroll and accounting software
• Understanding of general accounting principles
• Strong attention to detail with the ability to independently review work for accuracy and maintain confidentiality
• Good written and verbal communication skills
• Understanding of payroll concepts, including gross pay, overtime, taxes, deductions, and employee benefits
• Previous payroll, accounting, or related experience preferred
• Experience with union or construction payroll is preferred but not required
• Strong organizational and time-management skills with the ability to meet recurring payroll deadlines
• Ability to work independently and as part of a team

Compensation:

• Competitive pay based on experience and qualifications

Benefits:

• Health Insurance (fully paid for employee)
• Life Insurance
• Paid Time Off
• Paid Holidays
• 401(k)
• 401(k) Matching
• Pension

Job Type: Full-time

Application Question(s):

• Please briefly describe your payroll experience, including the types of payroll you have processed and any payroll/accounting software you have used.

Experience:

• payroll: 1 year (Required)

Work Location: In person