Payroll Assistant/Executive

About us

We are LEDGEN, an Asia’s leading Corporate Services Provider and Outsourced Services, with offices located at Malaysia, Singapore and Hong Kong.

We specialize in compliance services, offering extensive corporate services solutions designed to support our clients and help them thrive. We proudly stand as a symbol of progress and innovation, ushering in a new era of distinguished partnerships and a fresh approach to regional corporate solutions in Singapore and Asia.

Our core services include Corporate Secretarial and Company Incorporation, Accounting services, Tax, HR and Payroll services.

We work hand-in-hand with our clients, which include multinational corporations as well as local businesses, equipping them with the necessary foresight, agility, and accuracy to solidify their leadership positions in the world’s fastest-growing economies.

Payroll Assistant/Executive Job Description

The Payroll Assistant/Executive is responsible for managing end-to-end payroll operations for assigned client accounts, ensuring accuracy, compliance, and timely salary disbursement. This role also serves as a key point of contact for payroll-related matters, supporting clients with statutory compliance and payroll queries

Key Responsibilities

• Manage and process full-spectrum monthly payroll for client accounts accurately and on time.
• Ensure timely preparation and submission of payroll reports, bank files, and statutory filings & monitor payroll schedules and ensure all deadlines are met without delays.
• Act as the primary contact point for clients on payroll matters, including resolving daily payroll queries.
• Stay updated on statutory regulations (e.g., Employment Act, EPF, SOCSO, PCB, etc.) and ensure full compliance.
• Proactively inform clients of regulatory changes and ensure proper implementation.
• Build and maintain strong client relationships through regular communication, meetings, and reviews.

Qualifications

• Minimum Diploma in Human Resources or a related field.
• Minimum of 3 years of experience in payroll processing or a similar role.
• Experience in Malaysia payroll is required; exposure to Singapore payroll is an advantage.
• Experience with payroll software and systems (Rymnet, FlexHR, Payroll2U or similar).
• Strong attention to detail with high accuracy in calculations.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong communication and interpersonal skills.
• Ability to handle confidential and sensitive information with integrity.

Key Competencies

• Detail-oriented and meticulous in payroll calculations and record-keeping.
• Analytical and problem-solving skills to resolve payroll issues.
• Ability to work independently and as part of a team.
• Strong understanding of payroll laws and regulations.
• Adaptability to changing payroll systems and procedures.

Benefits

• Dental benefit
• Flexible working hours
• Work from home arrangement
• Trainings and updates provided
• Medical claim, hospitalisation and surgical insurance
• Study and exam leaves