Payroll Associate

We are looking for a Payroll Associate to join our HR team. The ideal candidate is detail-oriented, organized, and experienced in payroll processing, HR administration, and employee records management.

This role is responsible for supporting payroll operations, maintaining accurate employee data, administering statutory benefits, and ensuring compliance with company policies and government regulations.

Key Responsibilities:

Payroll Administration

• Assist in the end-to-end payroll process
• Review attendance, leaves, overtime, loans, and other payroll-related transactions
• Process payroll adjustments and resolve payroll discrepancies
• Validate employee information, including government and bank details
• Support final pay processing and the release of employment documents

HRIS and Records Management

• Maintain and update employee records in the HRIS
• Ensure the accuracy of employee information, including employment status and leave balances
• Maintain and organize employee files and HR documentation
• Assist with HRIS updates and system-related concerns

Benefits Administration

• Process and administer statutory benefits, including SSS, PhilHealth, and Pag-IBIG
• Respond to employee inquiries related to compensation and benefits
• Ensure employee records are updated for status changes and benefit-related transactions

Reporting and Compliance

• Prepare payroll, attendance, and HR-related reports
• Ensure compliance with company policies and government regulations
• Maintain payroll records and supporting documentation
• Assist during internal and external audits as needed

Process Improvement and Team Support

• Recommend process improvements to enhance payroll efficiency and accuracy
• Document payroll procedures and maintain process guidelines
• Collaborate with team members to ensure tasks are completed within established timelines
• Support other HR projects and administrative tasks as assigned

Qualifications

• Bachelor's degree in Human Resources, Accountancy, Business Administration, Finance, or a related field
• At least 2 years of experience in payroll, compensation and benefits, HR operations, or a related role
• Experience in payroll processing and HRIS is an advantage
• Working knowledge of labor laws and statutory benefits, including SSS, PhilHealth, and Pag-IBIG
• Proficient in Microsoft Excel and Google Sheets
• Strong attention to detail and organizational skills
• Excellent communication and stakeholder management skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Comfortable working a mid-shift schedule (1:00 PM–10:00 PM PHT) with the flexibility to report onsite as needed