Payroll Associate

Qualifications:

• Strong knowledge of payroll processing, attendance management, and statutory deductions.
• Comprehensive knowledge of manual calculations of payroll and government contributions and regulated policies & processes.
• Good knowledge of Philippine payroll requirements and labor regulations.
• Proficient in Microsoft Excel and payroll systems.
• Strong attention to detail and numerical accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Able to manage deadlines and multiple employee/client accounts.

Key Responsibilities:

• Process and review timekeeping data to ensure accurate payroll computation.
• Prepare and execute on-cycle and off-cycle payroll in a timely manner using the company HRIS and manual computations.
• Consolidate and process employee-related payments, including incentives, intern allowances, reimbursements, and other approved payouts.
• Validate and process employee commissions, incentives, and other variable compensation components.
• Prepare, monitor, and coordinate the release of final pay and check disbursements for separated employees.
• Maintain schedules of employee deductions, loans, and outstanding balances to ensure accurate payroll processing.
• Handle and resolve employee inquiries, concerns, and discrepancies related to payroll transactions.
• Maintain confidentiality of payroll records and employee information at all times.
• Maintain accurate and up-to-date employee payroll information, including payroll account details, to ensure correct salary crediting and payout release.
• Utilize HRIS and manual computations effectively to process payroll transactions and generate accurate payroll reports.
• Perform payroll data validation and reconciliation to ensure data integrity across systems.
• Assist in the preparation of payroll-related reports, analyses, and special requests as required by management.
• Support continuous improvement initiatives by identifying opportunities to enhance payroll processes, controls, and system utilization.
• Ensure accurate computation, deduction, and timely remittance of statutory contributions, taxes, and other government-mandated deductions.
• Prepare and submit payroll-related reports and documentation required by government agencies, including SSS, PhilHealth, Pag-IBIG, and BIR.
• Process and prepare certifications related to employment, compensation, government remittances, and loan contributions as requested.
• Support compliance with labor regulations and government reporting requirements by maintaining accurate payroll records and documentation.
• Perform other payroll and administrative duties as assigned.