Payroll Associate

JOB SUMMARY

The Payroll Associate is responsible for the accurate and timely processing of payroll for all employees in compliance with Philippine labor laws and company policies. This role involves data entry, calculation of wages and deductions, preparation of payroll reports, computation of final pay and addressing employee payroll inquiries. The Payroll Associate will work closely with other units of Human Resources and Finance departments to ensure smooth payroll operations.

RESPONSIBILITIES

• Ensure timely and accurate payroll processing to all employees, validate employee time keeping, including leaves and overtime, inclusion of deductions for company loans in accordance with company policies and Gov’t regulatory agencies.
• Prepare payroll entries, reconciliation and other reports needed by other departments, ensuring the proper documentations, accurate reporting and recording for smooth transactions.
• Process clearance and final pay computation of resigned or terminated employees and ensuring the accurate inclusion and computation of accountabilities, held salaries and other benefits.
• Prepare and remit the remittances for all contributions and loans to Gov’t regulatory agencies with in the deadline. Ensure compliance with Labor laws and regulations, SSS, Pag-ibig, Philhealth and BIR.
• Assist with year-end requirements including the preparation and distribution of BIR 2316 in compliance with BIR regulations.
• Gather and organized requested documents, such as voucher, final pay computation and other payroll reports to assist the internal and external audit. Ensure all documents are filed correctly and easily accessible. Help maintain accurate reports to support audit process.
• Respond to employee payroll inquiries and resolve any payroll-related issues promptly and professionally. Ensuring that all responses adhere to the company policies, Labor laws, and regulations and clear instructions are provided. Perform other related duties as assigned by the immediate head to develop familiarity on the process and promote productivity at all times.

QUALIFICATIONS

• College Graduate, Bachelor’s degree in Accountancy, Finance, Business Administration, or a related field
• Experience in payroll is a plus
• Has knowledge in Philippine labor laws and regulations
• Proficiency in using payroll software and MS Office applications (Excel, Word)
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Fresh graduates are welcome to apply.