Payroll Associate

KEY RESPONSIBILITIES

Timekeeping & Attendance Management

• Prepare, consolidate, and maintain the Timekeeping Sheet for all employees under the Retail and Restaurant Group.
• Conduct verification and validation of attendance records, including biometrics logs, rest day applications, and other attendance-related requests.
• Ensure timely monitoring and updating of employee attendance data in the HR system.

Employee Information & Records

• Monitor, update, and maintain employee profiles and information within the HR system. Upload and manage leave credits on a quarterly basis, ensuring accuracy and compliance with company policies.
• Handle requests for employee documents, such as Certificates of Employment (COE), forms, and other HR-related records.

Benefits & Payroll Support

• Process and prepare payment requests related to Health Maintenance Organization (HMO) coverage and HR system billing.
• Assist in the final pay computation and document preparation for resigned employees, including clearance routing and paycheck release.

Onboarding & Employee Support

• Conduct company orientation sessions on SproutHR for new hires, ensuring proper understanding of HR systems and policies.
• Provide guidance and support to employees regarding HR inquiries, system access, and benefit-related concerns.

Employee Movements & System Updates

• Update HR Sprout system for various employee movements, such as:

• Change of approver or reporting line

• Default schedule adjustments

• Personal information updates

• Account unlocking

• Department transfers

• Other ad hoc updates as required

Process Improvement & Compliance

• Continuously enhance and update internal HR processes to improve efficiency and accuracy.
• Prepare payment requests and related documentation in compliance with company standards and procedures.

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred but not always required).
• Strong attention to detail and organizational skills.
• Proficient in HRIS systems.
• Good interpersonal and communication skills.
• Ability to handle confidential information with integrity.
• 5 years of experience in timekeeping experience is an advantage.