Payroll Clerk

ABOUT OUR CLIENT

Our Client is seeking a detail-oriented Payroll Clerk to support accurate and timely payroll operations in a construction environment. This is an opportunity for someone who enjoys digging into the details, identifying discrepancies, asking the right questions, and taking ownership of accurate payroll and timekeeping.

ABOUT THE ROLE

The Payroll Clerk works closely with employees and managers to ensure employee time is accurately recorded, allocated to the appropriate jobs, and processed correctly through Keystyle.

This role goes beyond simply entering timesheet information. The Payroll Clerk will review hours for accuracy, identify inconsistencies, follow up on missing or questionable information, and help ensure payroll is correct before processing. The position also supports construction-specific payroll requirements, including prevailing wage, weighted average, and certified payroll, as well as general HR activities.

This is a non-exempt, full-time position reporting to the HR / Payroll Manager.

RESPONSIBILITIES

• Monitor employee timekeeping to ensure hours are submitted accurately and on time
• Follow up with employees and managers regarding missing, incomplete, or questionable time entries
• Review employee hours for accuracy, completeness, and appropriate job allocation
• Ensure labor hours are allocated to the correct jobs, departments, or cost centers
• Review payroll data for unusual or inconsistent entries and investigate discrepancies before payroll is processed
• Prepare payroll for processing accurately and on schedule
• Review payroll timesheets in Keystyle and reconcile discrepancies prior to processing
• Assist with payroll adjustments, corrections, deductions, and other payroll-related items
• Maintain accurate payroll records and supporting documentation
• Work directly with management and employees to resolve payroll and timekeeping questions
• Provide support with general HR activities as needed
• Work closely with the Project Management and Finance/Accounting teams
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

QUALIFICATIONS

• High school diploma required
• One to three years of general payroll or accounting experience, ideally within the construction industry
• Basic understanding of prevailing wage rules, weighted average, and certified payroll
• Proficiency with Microsoft Office 365
• Excellent organizational skills and strong attention to detail
• Critical-thinking skills with the ability to recognize, question, and investigate discrepancies
• Ability to maintain confidentiality when working with payroll, compensation, and employee information
• Ability to work independently and take ownership of responsibilities
• Strong communication skills and the ability to work effectively with employees and managers at all levels
• Proactive approach to following up with employees and managers to obtain missing timesheets or information

PREFERRED QUALIFICATIONS

• Associate Degree in Accounting or Business Administration
• Payroll or accounting experience within the construction sector
• Bilingual English and Spanish communication skills

WORK ENVIRONMENT

This position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, scanners, filing cabinets, and fax machines.

The position is largely sedentary; however, some lifting or installation may be required.

SCHEDULE

Full-time

Monday through Friday

8:00 a.m. to 5:00 p.m.

TRAVEL

Occasional travel to job sites within the Greater Houston Area may be required.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities. The Payroll Clerk works closely with the Project Management and Finance/Accounting teams.

ADDITIONAL INFORMATION

This job description is not intended to contain a comprehensive listing of all activities, duties, or responsibilities required of the position. Duties, responsibilities, and activities may change.