Payroll Clerk

Position Overview:

Responsible for performing assigned bookkeeping and payroll functions for LifeTime including deposits, journal entries, banking transactions, payroll, and related financial reporting. Ensures accurate and timely processing in accordance with organizational policies, goals, and applicable federal, state, and regulatory requirements.

Essential Functions:

BOOKKEEPING

 Makes daily deposits either utilizing deposit express or physical deposits, posts daily deposits to accounting software, communicates with program managers to ensure receipt of all deposit information.

 Mails and verifies weekly accounts payable checks.

 Creates and enters assigned monthly, quarterly, and yearly journal entries.

 Logs into the online banking website to retrieve and post electronic deposits to the accounting system, reviews prior-day deposits to obtain appropriate coding or payment application information and reconciles the online bank balance to the balance sheet, researching discrepancies and notifying the Finance Director when the balance falls below $150,000 or a discrepancy exceeds $50,000.

 Logs into the online banking website and retrieves any electronic deposits from SIEOC, RD, JETZ, HUD and posts deposits in the accounting system.

 Creates and posts monthly HRA entries.

 Creates all monthly or quarterly interest or service charges according to the monthly bank

statements.

 Prepares, mails, and files 1099s and all corresponding federal and state filings in consultation with the Accountant and Finance Director.

 Assists with quarterly QA reporting and reviews individual quarterly QA reports for errors and corrections.

 Approves LifeTime Resources and Housing ACH transfers in the online banking software upon receipt of approved journal entries or vouchers as needed.

 Processes all required accounts payable ACH transfers, notifications, and related journal entries.

 Assists with all audits as needed or requested.

PAYROLL

 Processes all payroll related tasks associated with bi-weekly hours, mileage, and expense

reimbursements.

 Bi-weekly, monthly, quarterly, and annually processes all required payroll related ACH transfers, payroll tax payments, payroll tax reporting, 401k reporting, and corresponding journal entries.

 Prepares, mails, and files W-2s and all corresponding federal and state filings in consultation with the Accountant and Finance Director.

 Ensures adequate cash flow, before processing bi-weekly payroll.

OTHER

 Daily scanning and electronically filing MIP transactions.

 Assists with written documentation needed on all program tasks.

ADMINISTRATIVE/GENERAL

 Develops and completes reports as required.

 Provides backup to other Fiscal positions to maintain smooth operation.

 Consistently and effectively utilizes position procedures; recommends changes when necessary and completes updates as required.

 Adheres to agency policies and procedures.

 Understands, supports, and models the agency's Mission Statement and Core Values.

 Engages in other related activities or special projects as required or assigned.

 Attends meetings and trainings and keeps abreast of issues and information necessary to perform work duties.

 Works to achieve established program productivity standards.

The essential functions identified here are a representation of those duties required of this position and in no way are intended to be a complete list.

Performance Requirements:

Knowledge, Skills, Abilities, & Mental Demand: Clerical and computer skills, including ability to use Microsoft Office Suite; written and verbal communication skills; listening skills; interpersonal skills; customer service skills; ability to perform multiple concurrent tasks; reasoning and problem-solving skills; ability to work with minimum supervision; math skills; ability to handle sensitive situations; excellent excel skills.

Physical Effort: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently.

Working Conditions: Office environment, customer contact, occasional travel in a personal vehicle.

Education, Experience and Training: High school diploma or equivalent required. Knowledge of or skill acquired through considerable training (i.e. an associate’s degree) or 3 to 4 years related experience.

Pay: $17.10 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person