PAYROLL

Job Title: Payroll Staff

Reports To: Finance Director

Department: Finance

Job Type: Full-time

Position Overview

We are looking for a detailed, accurate, and trustworthy Payroll Specialist to oversee and manage our organization's payroll processing and employee records. In this role, you will ensure that all employees are paid accurately and on time while maintaining strict compliance with national and local tax regulations, labor laws, and statutory reporting requirements.

The ideal candidate possesses strong numerical acumen, deep familiarity with automated payroll systems, and the confidentiality required to handle sensitive employee compensation data.

Key Responsibilities

1. End-to-End Payroll Processing

• Timekeeping & Attendance: Audit, verify, and process employee attendance, timecards, leaves, overtime hours, night differentials, and holiday pay across departments.
• Disbursements: Compute regular base salary, allowances, bonuses, commissions, pro-rated pay, and final pay computations (resignation/termination clearings).
• Adjustments & Deductions: Process authorized deductions including tax withholdings, statutory contributions, benefits, wage garnishments, and employee loans.

2. Statutory Compliance & Remittances

• Tax Filing: Ensure proper tax computation, file periodic income tax withholdings, and handle year-end tax adjustments (Annual Tax Reports / Form W-2 or local equivalent).
• Mandatory Benefits: Calculate and remit monthly statutory contributions (social security, healthcare, and national housing/pension funds) accurately and strictly on schedule.
• Audit & Legal Compliance: Maintain compliance with current labor standards, tax regulations, and statutory reporting mandates to minimize financial penalty risks.

3. Reporting & Database Maintenance

• System Integrity: Maintain precise employee records within the Payroll / HRIS software, updating salary changes, tax status, bank details, and new hires/separations.
• Payroll Accounting: Prepare monthly payroll summaries, journal entries, variance reports, and account reconciliations for the Finance/Accounting team.
• Audits: Assist external and internal auditors by compiling required documentation during statutory or financial audits.

4. Employee Support & Stakeholder Coordination

• Inquiry Management: Act as the primary point of contact for employee inquiries regarding payslips, tax deductions, timekeeping discrepancies, and pay errors.
• Cross-Department Alignment: Coordinate closely with Human Resources on onboarding/offboarding data and with Accounting on fund transfers and bank disbursements.

Required Qualifications & Skills

Experience & Education

• Bachelor’s Degree in Accounting, Finance, Business Administration, or Human Resources Management.
• 1–4+ years of hands-on payroll processing experience covering full end-to-end disbursements and statutory filings. Fresh Graduates are encourage to apply.
• Strong knowledge of national labor codes, tax laws, overtime laws, and mandatory benefits administration.

Technical Competencies

• Advanced proficiency in MS Excel (VLOOKUP/XLOOKUP, Pivot Tables, nested formulas, data validation).
• Hands-on experience operating major HRIS & Payroll Software (e.g., ADP, Workday, SAP, Quickbooks, or local localized payroll platforms).
• Experience with automated timekeeping and biometric integration systems.

Soft Skills & Core Traits

• Exceptional attention to detail and high degree of accuracy with numerical data.
• Uncompromising integrity and commitment to maintaining strict data confidentiality.
• Strong problem-solving and communication skills when resolving payroll discrepancies with staff.