Payroll Compliance and Admin Role- Ecommerce Industry

Apply only if you are currently into Ecommerce B2B Company.

Key Responsibilities

1. Payroll Management

• Manage end-to-end payroll processing for 500+ employees, ensuring 100% accuracy and timely disbursement.
• Ensure statutory compliance PF, ESI, TDS, Professional Tax, LWF, Gratuity, Bonus and timely returns/filings.
• Handle payroll inputs, reconciliations, full & final settlements, and coordination with Finance for salary disbursal.
• Manage payroll on HRMS/payroll software; ensure data integrity across attendance, leave, and payroll systems.
• Respond to employee payroll queries, Form 16, investment declarations, and tax-related documentation.
• Prepare and analyze payroll MIS, cost reports, and audit documentation (internal/statutory audits).

2. Administration

• Oversee day-to-day office and facility administration across location(s).
• Manage vendor relationships – housekeeping, security, cafeteria, travel, courier, AMC contracts, etc.
• Handle asset management, procurement, and upkeep of office infrastructure.
• Support employee engagement activities and administrative logistics for company events.
• Ensure adherence to statutory/compliance requirements related to office administration and licenses.

3. Talent Acquisition Support

• Support end-to-end recruitment for junior to mid-level roles – sourcing, screening, and coordination.
• Coordinate interviews, offer rollouts, and pre-onboarding formalities.
• Assist in building and maintaining recruitment trackers and TAT reports.
• Support smooth onboarding and induction of new hires.

Key Skills & Competencies

• Advanced MS Excel – VLOOKUP/HLOOKUP, Pivot Tables, formulas, macros, and payroll data analysis.
• Hands-on experience with payroll/HRMS software (e.g., SAP, Darwinbox, Keka, ADP, GreytHR, or similar).
• Strong knowledge of statutory compliance and payroll regulations.
• Excellent verbal and written communication skills; strong stakeholder management.
• Ability to multitask and manage payroll, admin, and recruitment simultaneously.
• High attention to detail, confidentiality, and process orientation.

Qualifications & Experience

• MBA (HR specialization) – mandatory.
• Minimum 5 years of relevant experience in Payroll and Administration.
• Prior experience with an eB2B / E-commerce organization is mandatory.
• Demonstrated experience managing payroll for a minimum of 500 employees.
• Exposure to Talent Acquisition/recruitment support will be an added advantage.
• Proficient in advanced Excel and payroll/HRMS software tools.

Key Performance Indicators

• Payroll accuracy and on-time disbursement rate.
• 100% statutory compliance and timely filings/returns.
• Turnaround time (TAT) for recruitment support requests.
• Administrative cost management and vendor SLA adherence.
• Employee satisfaction/query resolution TAT related to payroll and admin.
• Audit readiness and error-free payroll audits.