Payroll Compliance Executive

About the Role

We are seeking a detail-oriented and dependable Payroll & Compliance Executive to support our growing Australia childcare and education operations.

This role is a hybrid operational support position that combines:

• payroll administration,
• compliance coordination,
• HR operational support,
• and administrative execution.

The successful candidate will play an important role in ensuring accurate payroll processing, maintaining compliance documentation, and supporting operational coordination across multiple childcare entities.

This position is designed as both:

• a key operational support role,
• and part of the organisation’s continuity planning for Australian payroll operations.

The role will initially support payroll operations under supervision, with progressive development toward independently managing payroll processing for multiple childcare entities.

Key Responsibilities

1. Payroll Operations Support

• Support end-to-end payroll processing for Australian childcare and education entities
• Assist with payroll data verification and processing accuracy
• Review and validate timesheets, attendance records and leave submissions
• Support payroll reconciliations and payroll-related reporting
• Maintain employee payroll records and documentation
• Assist with onboarding and offboarding administration
• Support payroll compliance checks and audit preparation
• Ensure payroll deadlines are met accurately and timely
• Assist in maintaining payroll trackers and reporting schedules

---

2. Employment Hero Administration

• Maintain and update employee records within Employment Hero
• Support onboarding workflows and employee profile administration
• Assist with leave tracking, roster updates and payroll data maintenance
• Support system accuracy and documentation completeness
• Liaise with internal stakeholders regarding Employment Hero related matters

---

3. Compliance & Administrative Support

• Support HR and operational compliance administration
• Maintain employee documentation and compliance records
• Assist with audit and regulatory documentation preparation
• Support childcare operational documentation coordination where required
• Assist with licence, training and employee record tracking
• Coordinate administrative follow-up with internal stakeholders
• Support process documentation and operational tracking activities
• This will eventually evolve into one of the core pillars of this role

---

4. Stakeholder Coordination

• Liaise professionally with Australian Practice Managers/Coordinators, Educators and operational teams
• Support internal communication and follow-up activities
• Escalate issues appropriately and in a timely manner
• Work collaboratively with payroll, HR and finance stakeholders

---

Skills & Experience Required

Essential

• Diploma or Degree in HR, Business Administration, Accounting, Finance or related field
• Minimum 2 years of payroll, HR administration or operational support experience
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Ability to manage repetitive and deadline-driven work consistently
• Good written and spoken English communication skills
• Proficient in Microsoft Excel and Microsoft Office applications
• Strong sense of accountability and follow-through
• Comfortable working in a structured operational environment

---

Preferred / Advantageous

• Experience using Employment Hero
• Exposure to Australian payroll environment
• Experience supporting childcare, education or service-based industries
• Familiarity with Australian payroll terminology and practices
• Experience liaising with Australian stakeholders
• Prior experience in payroll processing or HR compliance administration

---

Key Attributes We Are Looking For

We are looking for someone who is:

• dependable and responsible,
• detail-oriented,
• process disciplined,
• proactive in communication,
• willing to learn,
• calm under pressure,
• and comfortable supporting both payroll and operational administration functions.

---