Payroll Coordinator

The Payroll Coordinator is responsible for the accurate and timely processing of company payroll, ensuring compliance with federal, state, and local regulations. This role supports payroll operations including timekeeping review, tax withholding, benefits deductions, and reconciliation.

Required Qualifications

• 5+ years of payroll processing experience

• Proficiency with payroll software (e.g., Foundation, HRHQ, or similar)

• Strong understanding of payroll tax laws and wage/hour regulations

• High attention to detail and accuracy

• Strong Excel skills

• Excellent organizational and time-management skills

• Ability to handle confidential information with discretion

  Preferred Qualifications

• Payroll certification such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)

• Associate's or Bachelor's degree in Accounting, Business, or a related field

• Experience with multi-state payroll processing

Key Responsibilities

• Process weekly payroll for all employees, ensuring accuracy of hours, wages, deductions, and garnishments
• Maintain and update employee payroll records (new hires, terminations, pay changes)
• Ensure compliance with federal, state, and local payroll tax regulations
• Reconcile payroll accounts and resolve discrepancies
• Process year-end reporting (W-2s, ACA/1095-C) and support audits
• Respond to employee inquiries regarding pay, deductions, and tax withholdings
• Maintain confidentiality of sensitive payroll and employee data
• Coordinate with HR and Accounting on benefits deductions, PTO accruals, and general ledger entries
• Support HR with ad hoc tasks and projects as needed
• Stay current on changing payroll laws and regulations