Payroll Coordinator

Responsibilities

• Prepare and process biweekly payroll accurately and on time.
• Review timecards for missing punches, incomplete hours, discrepancies, and required approvals.
• Verify regular hours, overtime, double time, night-shift hours, holiday pay, paid time off, and applicable pay differentials.
• Confirm that all employees due to be paid are included and that hours transfer correctly from the timekeeping system to payroll.
• Review payroll reports before submission, identify errors, and make necessary corrections.
• Process authorized payroll changes and deductions, maintaining supporting documentation.
• Coordinate with department supervisors to resolve timecard questions promptly.
• Respond professionally to employee payroll questions and follow through on corrections.
• Maintain organized, confidential payroll records and assist with payroll reports and audits.
• Communicate with payroll and timekeeping vendors to resolve processing issues.

Qualifications

• Previous hands-on payroll experience and a working knowledge of payroll calculations.
• Basic understanding of California payroll requirements, including overtime and double time.
• Ability to review reports, recognize discrepancies, and verify accuracy before submitting payroll.
• Comfortable using payroll software, timekeeping systems, email, and basic Excel functions.
• Strong organizational skills, attention to detail, and the ability to meet recurring deadlines.
• Professional communication skills and discretion when handling confidential information.
• Willingness to ask questions, accept feedback, and apply training consistently.

Preferred Experience

• Payroll processing in healthcare, a skilled nursing facility, or another workplace with around-the-clock staffing.
• Experience with Viventium payroll and TCP timekeeping systems, a plus.

What We Are Looking For

A reliable team member who takes ownership of their work, follows through on questions, and understands the importance of paying employees correctly and on time. Training will be provided on Mary Health’s systems and procedures; applicants should bring a foundation in payroll processing