Payroll Coordinator

ESSENTIAL FUNCTIONS:

• Process multi-state payroll in tandem with the Payroll Specialist.
• Process H2A employee payroll in tandem with the Payroll Specialist.
• Assist with annual H-2A wage reconciliation and preparation of required tax reporting, including Forms W-2 and other forms as applicable.
• Respond to and process child support income withholding orders and other garnishments.
• Coordinate with HRGs on payroll related issues.
• Prepare, submit, and record payroll tax deposits and payments according to applicable federal and state deposit schedules and deadlines.
• Pay monthly state income taxes.
• Quarterly reconciliation of payroll GL accounts.
• Prepares quarterly/year-end tax returns and reports for review by Controller.
• Update tax rates in payroll system at year end.
• Respond to various audit requests as needed.
• Bi-weekly online submission of 401K Deferred Comp, H.S.A. and garnishments.
• Prepare and submit unclaimed property reports and remit unclaimed payroll funds according to applicable state requirements.
• Prepare and process termination checks.
• Set up employees with pay cards.
• Maintain the confidentiality and security of employee payroll, banking, tax, and other sensitive information.
• Help HRGs answer any payroll related questions.
• Due to the time-sensitive nature of payroll, reliable attendance during scheduled payroll processing and closing periods is essential, subject to legally protected leave and reasonable accommodations.
• Other tasks as needed.
• This position is a year-round position with reduced hours from July through November.

COMPETENCIES:

• Strong focus on accuracy and precision in work, preventing errors and ensuring quality.
• Ability to work well within teams, build relationships, and contribute positively to group dynamics.
• Willingness to take the lead, seek opportunities for improvement, and go beyond minimum requirements.
• Commitment to personal and professional growth, staying updated with industry trends and developments.
• Foster and promote a safety culture.
• Excellent communication skills, both verbal and written.
• Strong analytical skills.
• Ability to produce accurate and consistent, quality work.
• Self-motivated with the ability to prioritize results within a fast-paced working environment.

EDUCATION AND EXPERIENCE:

• AA degree or Certificate in Accounting or equivalent business experience preferred.
• 5 years of Payroll experience
• Experience or strong aptitudes in computer applications like Excel, Word, Adobe, Outlook and accounting software.
• Professional customer service attitude for internal and external customers.
• Good organizational skills to self-monitor and accomplish tasks efficiently.

PHYSICAL REQUIREMENTS:

• Work long hours as needed during busy season, including weekends.
• Office environment, long hours sitting in front of a computer.
• Work primarily in an office environment using a computer for extended periods.

*The above is intended to describe the general content of qualifications for the job.*This is not an exhaustive statement of all the functions, duties, or qualifications.

BENEFITS:

• Medical/Dental/Vision insurance and Health Savings Accounts (HSA's) with employer contributions
• 401K retirement plan options with employer match
• Paid holidays
• Paid Time Off- Full-time employees accrue immediately!
• Annual Profit share
• Generous Employee Flower/Plant Discount Program
• Development opportunities
• Paid Time off for volunteering and community service
• Employee Assistance Program
• Wellness program
• Fun employee events throughout the year

PAY RANGE: $27.00 - $30.00

Pay rate is determined by various components including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The pay rate is one component of the total compensation package. Other rewards vary by position and location.

To learn more about our company & view a more detailed job description, visit our website at smithgardens.com/careers.

We look forward to hearing from you!

Smith Gardens provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal or state law.