Payroll Coordinator

Payroll Coordinator (Part-Time / Remote)

Company: Regal Transportation Group
Location: Remote
Employment Type: Part-Time (W-2)
Compensation: $22.00 per hour
Schedule: Approximately 6–10 hours per week
Work Arrangement: 100% Remote

About Regal Transportation Group

Regal Transportation Group is seeking a dependable, highly organized, and detail-oriented Payroll Coordinator to oversee employee and contractor onboarding, payroll administration, and human resources communications.

This individual will serve as the company's primary point of contact for employee HR concerns, payroll questions, compensation discrepancies, and onboarding assistance.

The ideal candidate will have experience in payroll administration and human resources, demonstrate strong communication skills, and be comfortable independently managing routine HR and payroll responsibilities.

This position requires a high level of accuracy, confidentiality, accountability, and the ability to communicate professionally with employees and management.

Key Responsibilities

• Oversee and coordinate the onboarding process for all new employees and independent contractors.
• Ensure employees and contractors complete all required onboarding documents, agreements, and payment information before beginning their assignments.
• Manage employee onboarding through the company's payroll and payment processing software.
• Verify that employees are correctly established within the payroll system, including applicable employment documentation, tax forms, and payment information.
• Coordinate independent contractor onboarding, including required contractor agreements, tax documentation, and payment setup.
• Confirm that all required onboarding documentation has been submitted, verified, and properly maintained.
• Maintain accurate, organized, and confidential employee and contractor records.
• Coordinate employee and contractor offboarding, including appropriate documentation and payment-related procedures.
• Communicate onboarding progress, missing information, and outstanding requirements to management.
• Ensure onboarding procedures are completed accurately and in accordance with established company policies.

2. Payroll Administration & Verification

• Review and verify employee hours through Regal Transportation Group's internal administrative dashboards.
• Monitor employee timekeeping records to ensure hours are accurately documented.
• Review recorded working hours, pay rates, and applicable compensation adjustments for accuracy.
• Serve as the primary point of contact for employee payroll questions and discrepancies.
• Investigate reported payroll discrepancies by reviewing timesheets, schedules, and available company records.
• Make authorized corrections to employee timekeeping records when necessary.
• Document payroll adjustments and maintain accurate records of all corrections.
• Ensure payroll information is accurate and complete before each scheduled payroll cycle.
• Verify that employee compensation is calculated correctly, including applicable overtime, adjustments, and other authorized compensation.
• Assist with contractor payment verification based on applicable agreements and payment records.
• Coordinate payroll preparation and processing through QuickBooks Payroll or other company-designated payment software.
• Identify and resolve discrepancies before payroll is submitted for management approval.
• Communicate outstanding payroll concerns to management when additional authorization is required.
• Maintain accurate and confidential payroll documentation.

3. Human Resources & Employee Relations

• Serve as the single designated point of contact for employees regarding routine human resources matters.
• Respond to employee questions, concerns, and requests relating to employment policies, compensation, payroll, and HR procedures.
• Receive, document, and coordinate the resolution of employee HR concerns.
• Maintain professional, timely, and confidential communication with employees.
• Assist employees with questions regarding onboarding documentation, employment records, and payroll information.
• Escalate sensitive employee relations matters, legal concerns, or issues requiring management decisions to company leadership.
• Support management with employee documentation, policy acknowledgments, and administrative HR procedures.
• Ensure employee questions and concerns receive appropriate follow-up and resolution.
• Assist with the implementation of employee benefits and additional HR programs as the company expands.
• Maintain organized records of employee communications, HR requests, and resolutions.

4. Payroll Cycle Management

The Payroll Coordinator will be responsible for reviewing and verifying payroll accuracy during every scheduled payment cycle.

Responsibilities include:

• Reviewing employee hours and compensation records before payroll is processed.
• Identifying missing hours, incorrect entries, and discrepancies requiring correction.
• Communicating directly with employees to verify disputed or missing hours.
• Confirming that authorized payroll corrections have been completed.
• Reviewing payroll calculations for accuracy and completeness.
• Verifying that employees are assigned the correct pay rates and compensation structures.
• Preparing payroll information for final management authorization.
• Maintaining payroll records and documenting adjustments.
• Ensuring payroll-related responsibilities are completed by established deadlines.
• Coordinating with management to resolve outstanding payroll discrepancies before processing deadlines.

The Payroll Coordinator must be capable of independently organizing and completing payroll verification tasks while maintaining effective communication with employees and management.

Accuracy and timely completion of payroll verification are essential responsibilities of this position.

Required Qualifications

• Previous experience in payroll administration, human resources, accounting, or employee timekeeping.
• Strong organizational skills and exceptional attention to detail.
• Experience working with payroll software or employee management systems.
• Ability to independently review payroll records and identify discrepancies.
• Strong written and verbal communication skills.
• Ability to professionally manage employee concerns and confidential information.
• Experience coordinating employee onboarding and maintaining personnel records.
• Proficiency with Microsoft Excel or comparable spreadsheet software.
• Ability to work independently in a remote environment with minimal supervision.
• Dependability and the ability to consistently meet established payroll deadlines.
• Strong problem-solving skills and the ability to investigate and resolve payroll discrepancies.

Preferred Qualifications

• Experience with QuickBooks Online and QuickBooks Payroll.
• At least 1–2 years of payroll or HR administrative experience.
• Experience onboarding W-2 employees and 1099 independent contractors.
• Familiarity with federal and Tennessee employment and payroll requirements.
• Previous experience serving as an employee HR or payroll contact.
• Experience supporting small businesses or growing organizations.
• Familiarity with employee timekeeping systems and compensation verification procedures.

Schedule & Compensation

Compensation: $22.00 per hour

Schedule: Approximately 8–10 hours per week.

Work Arrangement: 100% Remote.

This position offers flexible scheduling; however, availability must be coordinated with established payroll processing deadlines, employee onboarding requirements, and employee support responsibilities.

The Payroll Coordinator will be expected to maintain professional and timely communication with employees during designated working hours.

Weekly responsibilities must be completed within the assigned schedule, with any additional hours requiring prior management approval.

Additional hours and expanded responsibilities may become available as Regal Transportation Group continues to grow.

Ideal Candidate

We are seeking an individual who is professional, organized, dependable, and comfortable taking ownership of routine payroll and human resources administration.

The ideal candidate will be capable of ensuring employees and contractors are onboarded correctly, employee concerns are appropriately addressed, and payroll records are accurate before every payment cycle.

This individual should be comfortable serving as the primary contact for employees regarding payroll and HR inquiries while independently investigating discrepancies and maintaining accurate documentation.

The successful candidate must demonstrate the ability to manage multiple administrative responsibilities, communicate effectively, maintain confidentiality, and identify potential issues before they become larger operational problems.

Accuracy, confidentiality, professionalism, communication, and accountability are essential to this position.

How to Apply

Interested applicants should submit a resume through Indeed detailing their relevant payroll, human resources, employee onboarding, or administrative experience.

Applicants with experience using QuickBooks Payroll, coordinating employee onboarding, and independently managing employee payroll verification will receive preferred consideration.

Regal Transportation Group is an Equal Opportunity Employer.

Pay: $22.00 - $26.00 per hour

Expected hours: 5.0 – 10.0 per week

Work Location: Remote