Payroll Coordinator

Position Summary

The Payroll Coordinator is responsible for processing and managing payroll operations to ensure accurate and timely wage payments. This role involves maintaining payroll records, handling labor law compliance, managing payroll deductions, and providing employee support regarding payroll inquiries. The Payroll Coordinator will collaborate with HR and Finance teams to ensure payroll processes align with company policies and legal requirements.

Position Duties & Responsibilities

• Process semi-monthly employee payroll, ensuring accuracy in hours worked, deductions, and benefits.

• Maintain payroll records, ensuring compliance with company policies, labor laws, and tax regulations.

• Ensure compliance with federal, state, and local payroll laws, including wage garnishments, tax filings, and reporting.

• Process deductions such as benefits, retirement contributions, wage garnishments, and other payroll adjustments.

• Coordinate with HR and benefits administrators to manage employee enrollments, terminations, and payroll changes related to benefits.

• Maintain and update payroll software, ensuring proper system configuration.

• Work with HR and Finance teams to improve payroll processes and efficiency.

• Belief in ACCESS’ mission to provide food, warmth, and shelter.

• Associate or bachelor’s degree in accounting, Business Administration, or comparable experience in a related field.

• 2+ years of payroll processing experience, preferably in a multi-state environment.

• Knowledge and understanding of basic business and accounting practices

• Excellent communication and project management skills with strong attention to detail; ability to work independently and in teams.

• Knowledge of non-profit organizations including state & federal laws governing that status

• Understanding of payroll laws, tax regulations, and benefits deductions.

• Ability to set priorities and perform a variety of complex and broad work assignments.

• Proficiency in MS Office

• Valid Oregon Driver’s license with an acceptable record under ACCESS’ insurance policies.