Payroll Coordinator

Payroll Coordinator

Employment Type: Freelance

Assignment Dates: October 12, 2026 – April 11, 2027

Location: Santa Monica, CA — onsite, full-time

Schedule: Monday–Friday, 9:00 AM–6:00 PM

Position Overview

A leading organization in the media and entertainment industry is seeking a detail-oriented Payroll Coordinator to support accurate, timely, and compliant payroll operations. This freelance opportunity is ideal for a payroll professional with hands-on ADP Workforce Now experience who can manage competing priorities, protect confidential information, and provide responsive support to employees and internal stakeholders.

Key Responsibilities

• Process end-to-end, multi-frequency payrolls accurately and on schedule.
• Audit and reconcile HR and payroll data; investigate and resolve discrepancies.
• Maintain compliance with federal, state, and local payroll tax regulations, including multistate requirements.
• Reconcile payroll integrations, funding activity, and bank files.
• Set up and respond to employee garnishments in a timely, compliant manner.
• Respond to employee payroll inquiries with clear, accurate, customer-focused support.
• Prepare ad hoc payroll reports and fulfill data requests for internal partners.
• Support payroll projects, process improvements, and operational initiatives.
• Stay current on payroll regulations, wage-and-hour requirements, internal policies, and SOX-related controls.

Required Qualifications

• Hands-on experience with ADP Workforce Now.
• At least 2 years of payroll processing experience.
• Knowledge of payroll accounting fundamentals, wage-and-hour laws, and payroll compliance practices.
• Intermediate Microsoft Excel skills and proficiency with Microsoft Office.
• Exceptional attention to detail, accuracy, organization, and follow-through.
• Ability to handle sensitive employee and payroll information with strict confidentiality.
• Strong written and verbal communication skills.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Ability to work independently while collaborating effectively with a broader team.
• A proactive, service-oriented approach to supporting internal customers.

Preferred Qualifications

• Payroll experience within media, entertainment, or another complex, high-volume organization.
• Experience supporting union payroll populations and multistate payroll operations.