Payroll Coordinator – Dermatology Practice

About Us

We are a busy, growing dermatology practice with multiple providers and a dedicated team focused on providing excellent patient care. We are looking for a Payroll Coordinator to join our administrative finance team and help manage the day-to-day payroll, benefits, and employee record-keeping functions of the practice.

This position will work directly under our Bookkeeper/Finance Coordinator to ensure payroll and employee information is accurate, timely, organized, and handled confidentially.

The ideal candidate is detail-oriented, highly organized, dependable, and comfortable working with confidential employee information.

What You’ll Do - Payroll

• Assist with processing bimonthly payroll accurately and on time
• Coordinate and gather provider commissions reports and ensure correrct calculations
• Review employee timecards, hours, overtime, PTO, and other payroll adjustments
• Track and maintain PTO balances and employee leave
• Review payroll reports for accuracy and identify discrepancies
• Assist with payroll corrections and employee payroll questions
• Maintain accurate payroll records
• Work closely with the Bookkeeper/Finance Coordinator to reconcile payroll-related information
• Assist with payroll reporting and year-end payroll processes
• Maintain confidentiality of all payroll and compensation information

Benefits & Employee Support

• Assist with employee benefit enrollment and changes
• Maintain accurate benefit records
• Assist employees with general questions regarding benefits, PTO, payroll, and company policies
• Track benefit eligibility and enrollment dates
• Coordinate with benefit providers and vendors as needed, including yearly benefits meetings
• Help ensure employee changes are properly reflected in payroll and benefit systems

New Hire Onboarding

• Coordinate administrative aspects of new-hire onboarding for payroll, benefits, and other administrative functions
• Collect and maintain required employee documentation
• Assist with completion of onboarding paperwork and employment forms
• Coordinate background checks and other pre-employment requirements as needed
• Set up employees in payroll, timekeeping, and other applicable systems
• Ensure new employees receive required policies, procedures, and training documentation
• Maintain organized and complete personnel files
• Assist employees with benefits enrollment

Employee Records & Administration

• Maintain accurate and confidential employee personnel files
• Update employee records for changes in address, status, compensation, benefits, PTO, and other information
• Track employee certifications, licenses, training, and required documentation as applicable
• Assist with employee status changes, promotions, transfers, and terminations
• Maintain employee attendance and PTO records
• Help ensure employee records are complete and up to date
• Assist with preparing reports and information for management

What We’re Looking For

• 2+ years of payroll, HR, bookkeeping, or administrative experience
• Strong attention to detail and excellent organizational skills
• Experience working with payroll or timekeeping systems
• Strong computer and Excel/Google Sheets skills
• Ability to work with confidential and sensitive information
• Excellent communication and customer-service skills
• Ability to manage multiple priorities and meet deadlines
• Strong follow-through and problem-solving skills
• Ability to work independently while also working closely with a team
• Professional, dependable, and proactive attitude

Preferred Experience

• Experience processing payroll
• Experience with benefits administration
• Experience with PTO and timekeeping systems
• Medical practice or healthcare experience
• Experience with Quickbooks Online or other payroll software
• Experience with employee onboarding and personnel files
• Knowledge of federal and Nevada employment requirements
• Experience working alongside an accounting or finance team

The Ideal Candidate

We are looking for someone who takes ownership, pays attention to the little details, and understands that payroll and employee records need to be accurate every time.

This person will be a trusted resource for our employees and will work closely with management, finance, and bookkeeping. You should be comfortable identifying discrepancies, asking questions, following up on outstanding information, and making sure things don't fall through the cracks.

You will be handling sensitive employee information, so integrity, discretion, and confidentiality are extremely important.

What We Offer

• Competitive pay based on experience
• Medical/dental/vision benefits
• 401k
• Paid time off
• Paid holidays
• Professional and supportive work environment
• Opportunity for growth within the practice
• Employee discounts on select services and skincare products

If you are organized, detail-oriented, enjoy working with people and numbers, and want to be an important part of a growing dermatology practice, we would love to hear from you!

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person