Payroll Coordinator, On-site

Perform a variety of complex administrative and processing tasks, coordinating diverse elements of work processes that require a functional knowledge of ADP Payroll systems, time keeping software, and accounting. Perform output control processes to insure proper authorization and accuracy of weekly payroll output for 1300+ employees. Maintain employee files and payroll records, including direct deposit and high volume of legally required payroll deductions. Provide customer service to internal employee base including responding to questions and problem resolution.

Essential Duties and Responsibilities

• Collect, input and process payroll related data from assigned locations for all 100 series employees. Perform all related employee file maintenance to ensure that data is current and accurate. Follow and establish efficient data flows to meet required weekly deadlines.

• Perform control functions that assure accuracy of all payments and deductions. Be knowledgeable on legal and policy compliance issues including garnishments, Federal and State regulations to ensure that all guidelines are applied in a consistent manner.

• Collaborate effectively with assigned location’s Human Recourses team, plant management, and supervisors to resolve any issues that arise related to individual employees. Provide timely feedback to local HR teams on outstanding items that require attention. Often providing a second set of eyes behind the scenes to prevent fires.

• Update deduction information for tax purposes and/or for other deductions e.g. Meal Tickets, Food /Merchandise purchase, Benefits etc.

• Track employees who may be in arrears on required deductions and catch up when employee RFL.

• Skillset to focus on constant demands of high turnover, repetitive processing every week.

• Maintain Payroll records and employee records as required by law and as necessary for reference purposes.

• Ability to interpret handbook policy to answer questions from the local employees, HRBPs, and local HR teams.

• SME on local Union contracts ( VA and NY), ability to provide ad hoc reporting on dues, health insurance, pension.

• Assist in projects and initiatives as needed. Contribute to the achievement of departmental goals and direction.

• Acquire and exhibit extensive knowledge of the ADP payroll software system and the eTime clock interface programs. Have working knowledge of the WorkDay software for daily approvals. Be able to navigate all systems efficiently for both research and data entry purposes, understanding all system capabilities. Work directly with payroll service provider and Sr HRIS Manager as needed to troubleshoot problems.

Education and Experience:

• Associates Degree in Accounting, Business, or related field or equivalent experience.
• 5-7 years experience with high volume, multi state payroll processing (preferably with ADP).
• Strong proficiency in all Microsoft Office applications, particularly Excel and Word.
• 1 to 3 years’ experience serving in a role requiring critical or analytical thinking
• Detail oriented, ability to work independently, strong organizational skills.
• Integrity and ability to maintain confidentiality.
• Maintain consistent attendance and punctuality.