Payroll Data Administrator

Who you are

• Understanding of payroll fundamentals, SOPs, checklists, and data privacy requirements
• Understanding of statutory settings, earnings and deductions, and banking validations
• Able to execute routine data entry and validations accurately and on time
• Competent in Google Sheets or Excel, with strong attention to detail and organizing habits
• Collaborative communicator who escalates exceptions early and learns quickly from feedback
• Reliable, detail-oriented, and calm when working to deadlines
• Comfortable adopting new tools and AI-assisted workflows as they are introduced
• Fluent in English; French and/or Dutch is a plus
• Aligned with Remote's values and department competencies, and with asynchronous ways of working
• Core: Google Workspace (Sheets, Drive), Microsoft Excel, Notion, Slack, Zendesk, Monday.com
• Payroll software: Apsal, Easypay, AFAS

What the job involves

• The Payroll Data Administrator is an entry-level individual contributor responsible for accurate, timely payroll execution
• You follow established SOPs and checklists to perform data entry, document handling, and routine transactions across the pre-pay, run, and post-pay phases, building foundational country and systems knowledge as you go
• In this entry-level role, you provide essential support to accurate, timely payroll delivery: you keep records audit-ready, meet your deadlines, and escalate exceptions early so issues are caught before they reach employees
• You partner closely with senior colleagues who guide your development and own the more complex work, contributing to a reliable, high-accountability team environment
• Execute pre-pay, run, and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time
• Enter standard inputs (timesheets, allowances, deductions) and validate source data against records
• Run predefined checks and reconcile basic variances, escalating anything outside your scope
• Create and maintain employee payroll records and evidence to audit standards
• Execute documented payroll processes and flag when documentation is out of date
• Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or Country equivalents)
• Support expense management and approvals, processing and routing items accurately and on time
• Perform routine data reconciliation, checking inputs and records against source data
• Manage mail and payroll correspondence, preparing, sending, and filing accurately
• Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision
• Work effectively within the team, following guidance from senior colleagues and applying feedback
• Communicate progress and blockers clearly in team channels and updates
• Identify minor process gaps and suggest improvements
• Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn
• You'll report to: Manager, Payroll Operations - Benelux

The application process

• Start date: As soon as possible
• Interview with recruiter
• Interview with future manager
• Interview with team members (no managers present)
• Bar Raiser Interview
• Prior employment verification check
• Please fill out the form below and upload your CV with a PDF format
• We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote
• If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead

Benefits

• Unlimited personal time off
• Paid parental leave
• Co-working allowance
• Flexible working hours
• Learning budget
• Mental health support
• Company stock options
• Home office setup
• Celebratory allowances
• Branded swag
• Other country-specific benefits