Payroll Data Specialist

Job Description – Payroll Data Specialist

Location: India (Night Shift)

Experience: 4–5 Years

Shift: US Day Shift

Position Summary

We are seeking a detail-oriented and experienced Payroll Data Specialist to manage end-to-end payroll operations for the US Medical Staffing industry. The ideal candidate should have strong knowledge of US payroll processes, excellent analytical skills, and experience handling high-volume payroll with a focus on accuracy, compliance, and timely delivery.

Hands-on experience with Bullhorn and Paylocity will be a significant advantage.

Key Responsibilities

• Process weekly and bi-weekly payroll for US healthcare professionals, including nurses and allied healthcare staff.
• Validate and process timecards received through Bullhorn, VMS, MSP portals, and manual submissions.
• Review payroll data for accuracy, including regular hours, overtime, shift differentials, per diem, reimbursements, bonuses, and adjustments.
• Investigate and resolve payroll discrepancies, missing timecards, pay corrections, and payroll exceptions.
• Coordinate with recruiters, account managers, and internal stakeholders to resolve payroll-related issues before payroll deadlines.
• Ensure compliance with US federal and state payroll regulations, wage laws, overtime rules, and taxation requirements.
• Support payroll audits, reconciliation, and payroll reporting.
• Prepare and review payroll reports, variance reports, and pre/post payroll validation reports.
• Work closely with Finance, HR, and Operations teams to improve payroll processes and controls.
• Assist in payroll system enhancements, testing, and implementation of new payroll processes.
• Maintain payroll documentation and ensure adherence to company policies and compliance standards.
• Provide guidance and support to junior payroll team members and act as the payroll SME for process-related queries.

Required Qualifications

• Bachelor's degree in Commerce, Finance, Business Administration, or a related field.
• 4–5 years of experience in US Payroll, preferably in the Healthcare or Medical Staffing industry.
• Strong understanding of US payroll concepts, including overtime calculations, taxation, garnishments, reimbursements, and payroll compliance.
• Experience processing high-volume payroll with strict payroll deadlines.
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis).
• Excellent analytical, problem-solving, and communication skills.
• Ability to work independently in a fast-paced environment.
• English: B2 level or higher.
• Work timing: 8:00 AM to 4:00 PM EST. US time zone.
• Location: Delhi–NCR.

Preferred Skills

• Hands-on experience with Bullhorn ATS/CRM .
• Experience using Paylocity payroll software.
• Knowledge of CTM, VMS/MSP portals, and healthcare staffing payroll processes.
• Experience with payroll reconciliations, reporting, and process automation.
• Exposure to Power BI and advanced Excel reporting is an added advantage.

Key Competencies

• Strong attention to detail and accuracy.
• Excellent time management and prioritization skills.
• Ability to handle confidential payroll information.
• Customer-focused approach with strong stakeholder management skills.
• Continuous improvement mindset with a focus on process optimization.

Work Schedule

• Willingness to work permanent US Day Shift .
• Flexibility to work additional hours during payroll processing and month-end activities, when required.