Payroll Documentation & Systems Specialist (Project-based)

We are looking for a detail-oriented and organized Payroll Documentation & Systems Specialist to support a payroll system transition from Paycom to UKG.

In this role, you will be responsible for reviewing, organizing, and transferring payroll and employee-related documents between systems. This will include downloading documents from Paycom, organizing and saving them in SharePoint, and uploading the appropriate records into UKG.

This is an excellent opportunity for someone with experience in payroll, HR documentation, and HR/payroll systems who enjoys structured, detail-focused work and can maintain a high level of accuracy when handling sensitive employee information.

Key Responsibilities

• Download payroll and employee-related documents from Paycom.
• Review documents for completeness, accuracy, and proper categorization.
• Organize and save documents in designated SharePoint folders according to established naming and filing standards.
• Upload and attach the appropriate documents to employee records in UKG.
• Use Adobe Acrobat to review, organize, combine, or make basic adjustments to PDF documents as needed.
• Maintain accurate and organized records throughout the payroll system transition.
• Identify missing, duplicate, or incorrectly filed documents and escalate issues as needed.
• Follow established procedures and guidelines for document handling and data transfer.
• Maintain strict confidentiality when handling payroll and employee information.
• Track assigned work and ensure documents are processed accurately and within project timelines.
• Provide administrative support related to the payroll system transition as needed.

Qualifications

• Experience in Payroll, Human Resources, HR Operations, or Payroll Administration.
• Hands-on experience with Paycom.
• Hands-on experience with UKG Payroll / UKG Pro.
• Experience using Microsoft SharePoint for document management and organization.
• Proficiency with Adobe Acrobat or similar PDF/document management tools.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential employee and payroll information with discretion.
• Comfortable working with high volumes of documents while maintaining accuracy.
• Ability to work independently and meet established deadlines.
• Good written and verbal communication skills.

Preferred Qualifications

• Experience supporting a payroll or HRIS system migration or transition.
• Experience transferring employee or payroll records between systems.
• Familiarity with US payroll processes and documentation.
• Experience working with large volumes of employee records or payroll documents.

Engagement Details

• Employment Type: Full-Time, Project-Based
• Project Duration: Approximately 60+ days
• Work Schedule: Pacific Standard Time (PST)
• Work Arrangement: Remote / Work from Home
• Location: Philippines