Payroll Executive

Job Summary

The Account Executive will be responsible for managing payroll operations, invoicing, accounts receivable, accounts payable, timesheet processing, CEIPAL administration, and financial reporting. The ideal candidate should have hands-on experience with US staffing back-office operations and possess excellent analytical and organizational skills.

Key Responsibilities

• Preferred experience with Factoring and Line of Credit (LOC) processes in US Staffing.
• Manage daily operations in CEIPAL, including consultant onboarding, placement tracking, documentation, and reporting.
• Process weekly and bi-weekly consultant timesheets accurately and ensure timely approvals.
• Coordinate US Payroll processing for W2, C2C, and 1099 consultants while maintaining compliance with company policies.
• Manage Accounts Receivable (AR), including invoice generation, payment follow-ups, collections, and reconciliation.
• Handle Accounts Payable (AP) by processing vendor invoices, consultant payments, and expense reimbursements.
• Prepare and process client invoices through client portals, MSP/VMS systems, and accounting software.
• Work with ADP for payroll processing, employee records, benefits administration, and payroll reports.
• Track consultant billing, client payments, and outstanding invoices.
• Prepare monthly MIS reports, revenue reports, payroll summaries, and financial dashboards for management.
• Calculate and process employee and recruiter incentives based on company performance policies.
• Maintain accurate payroll, billing, and financial records while ensuring confidentiality.
• Coordinate with recruiters, account managers, clients, and consultants to resolve payroll and billing issues.
• Support month-end and year-end financial closing activities.
• Ensure compliance with US staffing payroll procedures, taxation requirements, and internal company policies.

Required Skills & Qualifications

• Bachelor's degree in Commerce, Finance, Business Administration, or a related field.
• 25 years of experience in US Staffing operations, finance, payroll, or back-office support.
• Hands-on experience with CEIPAL and ADP Payroll.
• Strong knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes.
• Experience in US payroll, timesheet management, and invoicing.
• Proficiency in Microsoft Excel, Google Sheets, and MS Office.
• Excellent analytical, organizational, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities while meeting deadlines.

Preferred Skills

Experience working with MSP/VMS clients.

Understanding or hands-on experience with Factoring and Line of Credit (LOC) processes in US Staffing.

Knowledge of QuickBooks or other accounting software is an added advantage.

Understanding of US staffing business processes and consultant lifecycle.

Experience in preparing payroll reports, incentive calculations, and management dashboards.

Accurate and timely payroll processing.

Timely invoicing and collections.

Reduction in outstanding Accounts Receivable.

Accurate Accounts Payable processing.

Timesheet approval turnaround time.

Payroll and billing accuracy.

On-time incentive calculations and payouts.

Compliance with payroll and financial processes