Payroll Executive

Job Title : Payroll Executive

Department : Human Resources

Job Purpose

To manage end-to-end payroll processing accurately and ensure full compliance with Malaysian statutory requirements and the Employment Act 1955.

The role also supports payroll reporting, audit readiness, and employee payroll matters, including handling part-time and shift-based workforce.

Key Responsibilities

 Payroll Processing

• Handle full-cycle payroll processing (monthly) for all employees

• Manage payroll for full-time and part-time staff, including:

  • Hourly rates
  • Shift-based calculations
  • Overtime (OT) and public holiday (PH) pay

• Ensure accuracy of:

  • Salaries, allowances, deductions, and claims

• Process:

  • New hires, resignations, final pay, prorated salary

Statutory Compliance

• Ensure timely and accurate submission of:

  • EPF (KWSP)
  • SOCSO (PERKESO)
  • EIS
  • PCB (LHDN)

• Prepare and manage:

  • Borang EA / Form E
  • CP21 (resigning employees)
  • CP22 (new / incoming employees)

• Ensure proper tax clearance process for employees leaving the company

• Ensure payroll processes comply with Employment Act 1955

• Keep up to date with changes in labour laws and statutory regulations

Reporting & Audit

• Prepare payroll reports for:

  • Finance
  • Management
  • External auditors

• Support internal and external payroll audits

• Maintain proper payroll documentation and records

 Employee Support

• Respond to employee queries related to:

  • Payslips
  • Salary calculations
  • Leave and claims impact on payroll

• Ensure clear communication and timely resolution

System & Process

• Maintain and ensure accuracy in payroll system
• Work closely with HR and Finance teams
• Identify and recommend improvements to payroll processes

Requirements

✔️ Education

• Diploma / Degree in Human Resources, Accounting, Business Administration or related field

✔️ Experience

• Minimum 2–4 years of payroll experience
• Proven experience handling full payroll cycle independently
• Experience in managing part-time / hourly payroll and shift-based workforce

🧠 Knowledge & Skills

MUST HAVE:

• Strong knowledge of:

  • Malaysian payroll statutory requirements (EPF, SOCSO, EIS, PCB)
  • Employment Act 1955

• Familiar with:

  • CP21 / CP22 submission and tax clearance process

• Good understanding of:

  • Overtime and public holiday pay calculations

• High level of accuracy and attention to detail

⭐ Added Advantage

• Experience using HRMS, especially HRMS (BrioHR)
• Experience in retail / shopping mall environment
• Exposure to payroll audit and reporting

🔑 Key Competencies

• Strong sense of confidentiality and integrity
• Detail-oriented with high accuracy
• Ability to work independently and meet deadlines
• Good communication and problem-solving skills

🎯 Why Join Us

• Opportunity to handle full-spectrum payroll (including part-time workforce)
• Exposure to compliance, audit, and HR operations
• Supportive and structured HR environment