Payroll Executive

Key Responsibilities

• Manage and monitor employee time attendance, working hours, shifts, leave, and overtime (OT) records to ensure accuracy and completeness.
• Review attendance exceptions, missing punches, lateness, absences, and OT discrepancies, and coordinate corrections with relevant departments.
• Verify OT requests, actual OT hours, approvals, eligibility, and applicable rates before payroll processing.
• Prepare and validate attendance-related payroll inputs, including OT, leave, shift allowance, holiday work, and related deductions.
• Reconcile data between the Time Attendance, HRIS, and Payroll systems to ensure payroll accuracy.
• Monitor payroll cut-off timelines and ensure attendance and OT transactions are completed and approved on schedule.
• Prepare reports and analysis on attendance, absenteeism, OT hours, OT costs, and payroll exceptions.
• Resolve employee inquiries related to attendance, OT payments, leave deductions, and payroll adjustments.
• Maintain proper documentation, audit trails, and confidentiality of payroll and employee information.
• Ensure compliance with company policies, internal controls, and applicable labor laws.
• Support improvements and automation of Time Attendance, OT, and Payroll processes to enhance efficiency and accuracy.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• At least 2–4 years of experience in Payroll, Time Attendance, HR Operations, or Compensation & Benefits.
• Hands-on experience in managing Time Attendance, overtime (OT), working schedules, shifts, leave records, and payroll inputs.
• Good understanding of payroll processes, labor laws, working hours, overtime regulations, and statutory requirements.
• Experience with HRIS, Time Attendance, and Payroll systems is preferred.
• Strong numerical, analytical, and data reconciliation skills with high attention to detail.
• Proficient in Microsoft Excel, including formulas, data validation, and reporting.
• Ability to manage payroll cut-off timelines and handle high-volume employee data accurately.
• Good communication and coordination skills with the ability to work effectively with employees and cross-functional teams.
• High level of integrity, confidentiality, accuracy, and responsibility when handling employee and payroll information.
• Able to work under pressure, manage multiple priorities, and meet strict deadlines.