Payroll Executive

About the role

We are looking for a meticulous and proactive Payroll Executive to join our Human Resources team. You will play a key role in ensuring smooth HR operations by managing payroll administration, statutory submissions, HR reporting, and day-to-day HR administration while maintaining compliance with Singapore employment regulations.

This role is ideal for someone who enjoys working with details, deadlines, and HR systems while supporting employees throughout their employment journey.

Payroll Administration

• Process monthly payroll accurately and within stipulated timelines.
• Process payroll adjustments including salary increments, allowances, deductions, reimbursements and commissions.
• Prepare final salary computations for resigned and terminated employees.
• Submit CPF contributions accurately and on time.
• Prepare payroll reports for Finance.

Statutory Claims & Government Grants

• Prepare and submit statutory filings including IR8A, IR21 and government surveys.
• Manage government grant applications and claims (e.g. CCP, GPL, NS MUP).
• Maintain proper documentation and follow up on submissions.

Onboarding

• Prepare employment documents and ensure completeness.
• Set up HR systems (Infotech, In-House System).
• Ensure employee records are complete and properly filed.
• Prepare employee e-namecards.

Leave & HR Administration

• Administer employee leave records.
• Track probation periods and prepare confirmation letters.
• Maintain accurate employee records and HR documentation.
• Prepare monthly HR reports and ac-hoc if required

Audit & Compliance

• Maintain accurate HR documentation and employee records.
• Support internal and external HR audits.
• Ensure compliance with MOM regulations and company policies.
• Support HR projects and process improvement initiatives.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or related discipline.
• Minimum 2 years of HR Operations or HR Administration experience.
• Payroll experience is preferred.
• Familiar with Singapore Employment Act and MOM regulations.
• Experience using payroll systems is an advantage.
• Strong proficiency in Google Workspace.
• Able to manage multiple deadlines with high accuracy.
• Strong organisational and communication skills.

Preferred Experience

Candidates with experience in the following will have an added advantage:

• Payroll processing for at least 200 employees.
• Government grants and claims administration (e.g. CCP, NS MUP, GPL).
• Infotech and HR  systems.
• HR reporting and analytics.
• Employee onboarding and offboarding.
• HR compliance and statutory submissions.

We Are Looking For Someone Who Is

• Detail-oriented with excellent accuracy.
• Highly organised and able to manage multiple priorities.
• Responsible and able to handle confidential information professionally.
• Proactive and able to work independently.
• Comfortable working in a fast-paced environment.
• A team player with a positive attitude and willingness to learn.