Payroll Executive

Position: Payroll Executive
Department: Human Resources
Industry: Hospitality
Location: Hotel Saffron Leaf, Dehradun
Reporting To: HR Manager / HR Head

JOB SUMMARY

The Payroll Executive will be responsible for managing the complete payroll process, ensuring accurate and timely salary processing, statutory compliance, attendance and leave records, deductions, and employee payroll documentation.

KEY RESPONSIBILITIES

• Payroll Processing
• Manage the monthly payroll process for all employees.
• Calculate salaries, overtime, incentives, deductions, arrears, and other payroll components.
• Ensure accurate and timely salary processing as per company policies.
• Verify payroll inputs before final salary processing.
• Prepare and maintain monthly payroll reports.
• Attendance & Leave Management
• Monitor employee attendance, biometric records, and leave data.
• Verify late marks, absences, overtime, weekly offs, and other attendance-related adjustments.
• Coordinate with HODs and HR for attendance corrections and approvals.
• Ensure accurate attendance data is considered during payroll processing.
• Statutory Compliance
• Maintain and process statutory deductions such as PF, ESIC, Professional Tax, TDS, and other applicable deductions.
• Ensure timely preparation and submission of statutory reports and returns.
• Maintain proper records related to statutory compliance.
• Coordinate with consultants or government authorities whenever required.
• Employee Salary Administration
• Prepare salary statements and salary-related documents.
• Handle employee queries related to salary, deductions, overtime, and attendance.
• Assist in preparing salary revision and increment calculations.
• Ensure employee bank details and payroll records are updated and accurate.
• Payroll Documentation & Reporting
• Maintain confidential payroll records and employee salary information.
• Prepare monthly payroll MIS and management reports.
• Maintain records of full & final settlements, salary advances, loans, and recoveries.
• Assist in preparing salary certificates and other payroll-related documents.
• Coordination
• Coordinate with HR, Finance, Accounts, and department HODs for payroll-related matters.
• Follow up on pending approvals and payroll inputs.
• Support the HR team during audits and inspections.
• Ensure timely resolution of payroll discrepancies.

REQUIRED SKILLS & COMPETENCIES

• Strong knowledge of payroll processing and salary calculations.
• Good understanding of PF, ESIC, TDS, and other statutory requirements.
• Proficiency in MS Excel and payroll software.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to maintain confidentiality of employee information.
• Good time management and organizational skills.

QUALIFICATION & EXPERIENCE

• Graduate in Commerce, HR, Finance, Business Administration, or a related field.
• 1–3 years of experience in payroll processing, preferably in the hospitality industry.
• Experience with payroll software and HRMS will be an added advantage.

KEY PERFORMANCE INDICATORS

• Accuracy and timely completion of monthly payroll.
• Timely statutory compliance and submissions.
• Accuracy of attendance and salary calculations.
• Timely resolution of employee payroll queries.
• Proper maintenance of payroll records and documentation.

Pay: ₹20,000.00 - ₹22,000.00 per month

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person