Payroll - Executive

Role Purpose :

The role will be responsible for managing the monthly payroll process, employee reimbursements, payroll validation, reconciliations, and related employee queries. The incumbent will ensure accurate, timely and compliant payroll processing while working closely with HR, Finance and other stakeholders.

Key Responsibilities

• Payroll Management: Manage the end-to-end monthly payroll process, including employee master data, payroll inputs, salary changes, deductions and other payroll-related transactions. Ensure payroll is processed accurately within defined timelines.
• Payroll Validation & Reconciliation: Perform pre-payroll validation, reconciliation and variance checks to identify discrepancies and ensure accuracy before payroll closure. Coordinate with relevant teams for timely resolution.
• Employee Reimbursements: Process and validate employee claims including travel, medical, mobile, meal and other company-approved reimbursements. Ensure claims are processed in line with company policies and timelines.
• Employee Queries & Support: Handle employee queries related to salary, deductions, reimbursements, payroll discrepancies and Full & Final settlements, providing timely and accurate resolution.
• Full & Final Settlements: Support the F&F process for exiting employees, ensuring accurate calculation and coordination with relevant HR and Finance stakeholders.
• Compliance & Audit: Support statutory payroll activities and ensure adherence to applicable payroll requirements. Provide required documentation and data for internal and external payroll audits.
• Reporting & MIS: Prepare payroll, reimbursement and management MIS reports. Maintain accurate payroll records and support data requirements for management reviews.
• Stakeholder Management: Coordinate closely with HR, Finance, employees and external payroll partners, where applicable, to ensure smooth and timely payroll operations.

Key Skills & Competencies

• Strong knowledge of payroll processes and statutory requirements
• Excellent numerical and analytical skills
• Strong attention to detail and accuracy
• Good Excel and payroll system knowledge
• Reconciliation and variance analysis
• Employee query management
• Strong follow-up and stakeholder management skills
• Ability to maintain confidentiality of employee and payroll information
• Strong execution discipline and ability to work within tight timelines

Preferred Experience

• 3-6 years of experience in Payroll, Compensation & Benefits, HR Operations or HR Shared Services.
• Experience managing payroll for a mid-to-large-sized organization is preferred.
• Exposure to SAP/HRMS and advanced Excel will be an added advantage.