Payroll Executive

Job Description: Payroll Executive – HR Department

Job Summary

We are looking for a detail-oriented Payroll Executive to manage monthly payroll processing, salary calculations, statutory compliance, attendance management, and employee salary records. The ideal candidate should have a good understanding of payroll procedures, PF, ESI, professional tax, and applicable labour laws.

Key Responsibilities

• Process monthly payroll accurately and ensure timely salary disbursement.
• Calculate salaries, overtime, incentives, deductions, arrears, and leave adjustments.
• Manage attendance, leave records, late marks, and loss-of-pay calculations.
• Handle statutory deductions and compliance related to PF, ESI, Professional Tax, and TDS, as applicable.
• Prepare and verify payroll inputs, salary statements, payslips.
• Maintain employee master data, salary structures, and payroll documentation.
• Coordinate with the Accounts and Finance departments for salary processing.
• Manage full and final settlements for resigned and terminated employees.
• Address employee queries regarding salary, payslips, deductions, and payroll discrepancies.
• Maintain confidentiality of employee salary information and personal records.
• Assist with payroll audits, statutory returns, and compliance documentation.
• Ensure payroll records are accurate and maintained according to company policies and applicable laws.

Required Qualifications

• Bachelor's degree in HR, Commerce, Accounting, Finance, or a related field.
• 6 months –3 years of experience in payroll processing or HR operations.
• Good knowledge of payroll management, PF, ESI, and applicable statutory requirements.
• Proficiency in MS Excel and MS Office.
• Experience with HRMS, payroll software, or ERP systems is preferred.

Required Skills

• Payroll processing and salary calculations
• Attendance and leave management
• PF, ESI, and statutory compliance
• MS Excel and data analysis
• Attention to detail and numerical accuracy
• Communication and coordination skills
• Time management and problem-solving
• Confidentiality and data integrity

Key Performance Indicators (KPIs)

• Accuracy of monthly payroll processing
• Timely salary disbursement
• Timely statutory payments and filings
• Reduction in payroll errors and employee complaints
• Accuracy of attendance and leave records
• Timely completion of full and final settlements

Preferred Candidate Profile

The candidate should be responsible, organised, and capable of handling payroll independently while maintaining accuracy, confidentiality, and compliance with company policies and applicable statutory regulations.

Pay: ₹17,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time

Work Location: In person