Payroll Executive | Fully Remote

Key Responsibilities

1. Payroll Management

• Prepare and process monthly payroll, including all relevant earnings, allowances, deductions and adjustments.
• Generate and submit/upload monthly payroll reports and supporting documents to relevant stakeholders, including Management, Finance and Clients.
• Respond to and resolve employees’ payroll-related enquiries in a timely and professional manner.

2. Payroll & HR Administration

• Prepare employment contracts and related documentation for new hires.
• Manage the onboarding process, including documentation and payroll system updates.
• Maintain accurate and up-to-date employee information in the payroll system, including changes related to confirmation, promotion, re-designation, transfer and resignation.
• Maintain and update employee insurance records.
• Maintain well-organized employee e-personal files to ensure audit readiness and compliance.
• Manage employee offboarding procedures, including the issuance of discharge letters and processing of final salary payments.
• Prepare and submit IR21 tax clearance forms for foreign employees.
• Prepare and issue HR-related letters, including increment, promotion, termination and performance bonus letters.

3. HR & Administrative Support

• Maintain monthly tracking sheets and reports, including Payroll Tracking Excel, Payroll Master List and medical benefits enrolment records.
• Upload monthly payroll records, reports and supporting documentation to designated Google Drive folders.
• Provide accurate and timely supporting documentation for government claims, audit queries and relevant schemes, including government grants, leave schemes and wage support programmes.
• Ensure compliance with established HR service standards, procedures and timelines.
• Perform any other HR and administrative duties as assigned by the Supervisor or Management.

Job Requirements

• Diploma or Degree in Human Resources, Business Administration, or related field
• 1–2 years of experience in payroll processing or payroll administration.
• Ability to work professionally, independently and efficiently with a strong customer service mindset.
• Good team player with the ability to collaborate effectively with colleagues.
• Strong organizational, follow-up and time-management skills with excellent attention to detail.
• Good interpersonal and communication skills, with the ability to interact professionally with stakeholders at all levels, both internally and externally.
• Strong commitment to accuracy and timely delivery of work.
• Experience with WhyzeHR is preferred.
• Able to manage payroll processing for a minimum of 150 - 200 employees/headcount.
• Proficient in Microsoft Word, Excel and PowerPoint.