Payroll Executive or HR Executive

Payroll Management

• Manage end-to-end monthly payroll processing accurately.
• Collect and validate payroll inputs such as attendance, leave, overtime, incentives, reimbursements, arrears, and full and final settlements.
• Ensure timely salary processing and payroll reconciliation.
• Prepare payroll reports, salary registers, payslips, and MIS reports.
• Coordinate with the Finance team for salary transfer and payroll accounting.

Statutory Compliance

• Ensure compliance with labour laws and statutory requirements.
• Handle PF, ESIC, Professional Tax, Labour Welfare Fund, Bonus, Gratuity, and TDS activities.
• Prepare and submit monthly, quarterly, and annual statutory returns on time.
• Support statutory inspections, audits, notices, and compliance documentation.
• Maintain statutory registers and records as per legal requirements.
• Coordinate with government authorities when required.

PF & ESIC Grievance Handling/Ticket Resolving

• Resolve employee queries related to PF and ESIC.
• Handle PF transfer, withdrawal, UAN activation, KYC update, pension query, and claim processing.
• Support employees with ESIC registration, dispensary change, and benefit claims.
• Coordinate with EPFO and ESIC offices for timely grievance resolution.

Employee Support

• Respond to employee payroll queries promptly.
• Explain salary structure, statutory deductions, and payslip details.
• Ensure timely resolution of payroll and compliance issues.

Compliance & Documentation

• Maintain employee records and statutory documents.
• Prepare payroll and compliance MIS reports for management.
• Provide documents required for internal and external audits.
• Maintain confidentiality and accuracy of payroll and employee data.

Other Responsibilities

• Support employee onboarding and exit activities related to payroll and compliance.
• Coordinate with HR Operations and Finance teams for payroll activities.
• Stay updated on labour law and payroll compliance changes.
• Participate in payroll and compliance process improvement initiatives.
• Perform additional HR compliance responsibilities assigned by the reporting manager.

Timesheet & Attendance Management

• Maintain the monthly attendance tracker for all employees.
• Collect attendance data from internal teams and client locations.
• Obtain approved timesheets from Client Managers, Project Managers, and Business Heads before payroll cutoff.
• Verify attendance, leave, overtime, holidays, weekly offs, shift allowances, and regularization requests before payroll processing.
• Ensure timely submission and approval of timesheets to avoid payroll delays.
• Coordinate with HRBPs, Delivery Managers, and Client SPOCs to resolve attendance discrepancies.
• Monitor payroll cutoff timelines and follow up for pending attendance inputs.
• Maintain records of approved attendance and timesheets for audit and compliance purposes.
• Escalate delayed timesheet approvals to the concerned stakeholders.
• Prepare monthly attendance reconciliation and variance reports when required.
• Ensure compliance with company attendance policy and client timesheet requirements.

Required Skills

• Good knowledge of end-to-end payroll processing.
• Knowledge of PF, ESIC, PT, LWF, Bonus, Gratuity, TDS, and statutory compliance.
• Understanding of Indian labour laws and payroll regulations.
• Experience in PF and ESIC grievance handling.
• Hands-on experience in payroll software and HRMS such as Keka, SAP, GreytHR, or similar systems.
• Good knowledge of MS Excel and payroll data handling.
• Strong analytical, communication, and problem-solving skills.
• Ability to handle multiple tasks and meet deadlines.