Payroll / HR Administrator

Our History:

VAW Systems Ltd. is an international leader in designing and manufacturing noise control equipment and filtration equipment for fans and gas turbine engines. For over 50 years, we have been building high-quality custom products for customers around the world.

VAW is pleased to offer its employees competitive pay, a comprehensive benefits plan including health, dental and vision coverage and employer-paid premiums. We also provide a company-matched RRSP program, Employee Assistance Program, on-the-job training and potential for advancement within our organization.

Your Opportunity:

VAW seeks an energetic and talented individual to fill the role of Payroll / HR Administrator. Working with our Human Resource team in Winnipeg, this individual will be responsible for plant/unionized payroll only and provide general administrative support to both Human Resource Managers (Plant and Office). The ideal candidate thrives in a team environment, is an independent self-starter, and strives for excellence.

Primary Responsibilities:

Unionized Plant Payroll

· Process bi-weekly payroll for unionized Plant employees accurately and on schedule.

· Review and enter hours worked, overtime, shift premiums, vacation, statutory holidays, absences, and other payroll-related information.

· Process payroll adjustments, retroactive payments, employee changes, and other payroll transactions.

· Ensure payroll is processed in accordance with the applicable Collective Agreement, company policies, and employment legislation.

· Maintain accurate payroll records and employee information.

· Respond to payroll inquiries from Plant employees and assist with resolving payroll discrepancies.

· Prepare payroll reports and assist with payroll reconciliations.

· Coordinate with supervisors and managers to obtain and verify payroll information.

· Assist with year-end payroll activities, including T4s and other required reporting.

· Maintain strict confidentiality of employee payroll and personal information.

Human Resource Administrative Support

· Provide administrative support to the Human Resources Managers (Plant and Office).

· Assist with employee onboarding and offboarding processes.

· Prepare new hire documentation and maintain accurate employee files.

· Assist with maintaining employee records, HR databases, and personnel documentation.

· Prepare employment letters, forms, reports, and other HR-related documentation, as required.

· Assist with tracking vacation, attendance, training, certifications, and other employee information.

· Assist with recruitment administration, including posting positions, scheduling interviews, and coordinating pre-employment documentation.

· Assist with employee benefit administration and provide general administrative support to the HR Manager.

· Assist with preparing HR reports and maintaining HR records.

· Support employee communications and HR initiatives, as required.

· Provide general administrative assistance to the Human Resource Managers, as required.

Skills and Qualifications:

Required:

· Post secondary diploma in payroll administration or related experience.

· Knowledge of provincial and federal employment standards.

· Self-starter with the capacity to prioritize work and adapt to changing priorities in a fast-paced work environment.

· Demonstrate a high level of discretion, professionalism, and respect for employee confidentiality.

· Keen attention to detail.

· Exceptional organizational, interpersonal and time management skills.

· Strong interpersonal, communication (both written and verbal), and employee-relations skills.

· Professional and dependable.

· Ability to work independently as well as a team player.

· Strong technical skills including working knowledge of MS Office Suite and Payroll systems.

· Utilize Excel to build, maintain, and audit payroll spreadsheets.

· Perform detailed mathematical calculations to ensure accurate tax withholdings and deductions.

Preferred:

· 2+ years of payroll administration experience, preferably in a manufacturing or unionized environment.

· PCP designation as asset.

· Previous experience processing payroll for hourly employees.

· Experience interpreting and applying a Collective Agreement.

· Knowledge of Ceridian / Powerpay software programs.

If you feel you are a candidate for this role, please send your resume, cover letter and salary expectations, in confidence, to [email protected].

Closing date of this job posting: Friday, October 2, 2026.

We appreciate your interest in VAW Systems; however, only candidates already eligible to work in Manitoba will be considered. Only candidates selected for an interview will be contacted.

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care
• Wellness program

Work Location: In person