Payroll Manager

About WeedeN

WeedeN was founded in Thailand in 2022 and is now the #1 retail cannabis brand in the country. We operate 50+ boutique stores across Bangkok, Phuket, Samui, Krabi, and Pattaya, and we are scaling toward 75+ stores in 2026. Our ecosystem spans retail, clinics, digital platforms, and distribution.

We are a wellness-led brand. We treat cannabis as part of a thoughtful lifestyle, not just a product on a shelf. Our slogan is "Cannabis Freedom." We are not just opening shops. We are building the future of this industry.

What this job actually is:

*WeedeN pays its people twice a month, across 6 legal entities and 75+ stores, and today it is all done in Excel. No payroll system. No single source of employee master data.

*We are not looking for someone to maintain a system that already works. We are looking for someone to build one.

*Start by rebuilding the payroll base in Excel so it is clean and controlled. Standardise it so all 6 entities work the same way. Then move that proven structure into proper payroll software on a planned, budgeted and documented implementation.

Key responsibilities:

• Own the full payroll cycle for 6 legal entities, mid-month on the 15th and month-end on the 30th
• Build and own one payroll master file per entity as the single source of truth
• Calculate Budtender commission with KPI multipliers, plus bonus, per diem and reimbursements
• Manage Social Security, PND 1, PND 1 Kor and workmen compensation with zero penalties
• Handle foreign national payroll aligned with work permit and tax residency status
• Own the payroll system selection and implementation project end to end

Location: Bangkok Head Office, with occasional travel to Phuket, Samui, Koh Tao, Koh Phangan, Pattaya and Krabi.

What you will find in month one:

Saying it up front so nobody wastes anybody's time.

• Old files with no documentation. Some formulas nobody can explain any more.
• Employee data sitting in several places, often disagreeing. You will have to work out which one is real.
• Unfinished work from the previous owner that needs rebuilding, not just picking up and running.
• No SOPs yet. A lot of asking, digging and writing it down yourself as you go.
• New stores opening, people joining and leaving mid-cycle, data moving constantly.

"If that sounds like a good problem, this is your role. If it sounds exhausting, it is not."

Requirements:

• Bachelor degree in Accounting, Human Resources, Business Administration or related
• 6+ years in payroll, hands-on end to end, not reviewing someone else's work
• Multi-entity payroll experience
• Background in a startup or fast growing company where the process was still being built
• Direct experience implementing or migrating to a payroll system, from requirements through to go live. This one is essential
• Advanced Excel or Google Sheets. Able to build structure, not just use it
• Working knowledge of the Labour Protection Act, Social Security Act and withholding tax
• Thai national, with professional working English

Preferred:

• Has walked into a messy payroll before and got it under control
• Retail, F&B or multi-site business with a large shift based population
• Experience with variable pay schemes such as commission or KPI linked bonus
• Google Workspace and Apps Script

The 12 month roadmap:

• Month 1 to 3, Stabilise. Every cycle on time and clean. One master file per entity, one owner, one version.
• Month 4 to 6, Standardise. One common structure across all 6 entities. Every calculation documented as an SOP a new joiner can follow.
• Month 7 to 9, Select. Requirements written, vendors shortlisted, total cost modelled, system approved.
• Month 10 to 12, Implement. Configure, migrate, run at least 2 cycles in parallel with Excel to zero variance, then go live.