Payroll Manager

• Wealthfront is seeking a Senior, Payroll Administration to join our Finance & Accounting team and help build scalable infrastructure to support a dynamic, high-growth organization
• This role will be assisting with end-to-end payroll operations, partnering closely with Accounting, Finance, Human Strategy, Legal, and external advisors
• Reporting to the Senior Manager of Accounting, you will play a critical role in ensuring accuracy, compliance, and operational excellence across the payroll function
• Responsible for timely and accurate processing of the semi-monthly payroll, including the upload of payroll data, maintenance of personnel records, and processing of complex deductions such as levies and garnishments
• Responsible for all equity-related payroll tasks, including the taxation of stock options, RSUs, and ESPP. Lead the payroll processing for tax mobility to ensure compliance with varying tax jurisdictions
• Work closely with our payroll provider to ensure accurate tax returns. Prepare and review payroll and tax amendments, auditing the work performed by the payroll provider for accuracy
• Perform comprehensive year-end reports reconciliations to ensure accuracy. Communicate directly with state agencies to resolve tax notices and inquiries
• Responsible for payroll related audit requests. Perform large-scale data mapping to prepare specialized reports for senior management regarding payroll costs and tax liabilities
• Responsible for payroll related journal entries and ensuring proper accounting treatment under U.S. GAAP
• Consult with appropriate vendors and Human Strategy to resolve employee issues. Collaborate with Human Strategy to streamline workflows, leveraging technology to enhance data integrity, automate manual tasks, and improve employee experience
• Research and resolve payroll-related issues and other payroll tasks, as requested

Benefits

• Lunch and snacks on the house: Enjoy lunches, snacks, coffee and stipends to go out to lunch with coworkers.
• More tools in your toolbox: Join one of our affinity groups, attend leadership trainings and receive 1:1 mentorship. We give team members a quarterly learning stipend so we can all continue to grow and improve.
• Commuting made easy: We’re a short walk from the Palo Alto Caltrain and all employees receive a Caltrain pass. Our co-working space in San Francisco is great for days when you need to work from the city. An additional transportation stipend and relocation bonuses make getting to the office a breeze.
• Prioritize Wellness: Stay happy and healthy however you choose with our monthly wellness reimbursement. You define what wellness means for you — a massage, running sneakers, or dance classes? It’s your call.
• Work/life balance (no, really): We have flexible working hours, a discretionary time off policy and offer 16 weeks of paid parental leave (both parents). We work hard, but we rejuvenate too.
• Your health matters: We provide comprehensive medical, dental and vision coverage for you and your family, including HSA contributions for high deductible plans.- The ideal candidate is detail-oriented, solutions-driven, and energized by improving processes in a fast-paced environment
• Strong understanding of U.S. GAAP, internal controls, and compliance requirements
• 4-6 years of relevant experience in payroll or related accounting/finance roles
• Exceptional attention to detail with the ability to communicate clearly at all levels of the organization
• High ethical standards and commitment to data accuracy and confidentiality
• Hands-on experience with payroll systems (e.g., Namely/ADP/Dayforce preferred)
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Collaborative, customer-centric approach with a strong team orientation
• Strong problem-solving skills and a proactive, solutions-oriented mindset
• Bachelor’s degree in Accounting, Finance, or a related field; CPA preferred
• Enthusiasm for leveraging technology to improve business processes
• Proficiency in Microsoft Office, Google Workspace, NetSuite, Bill.com, and Expensify (or similar systems)