Payroll Manager

Who you are

• BS in Finance or Accounting or related field
• 6+ years of relevant experience in SaaS or Start Up environment
• Proficiency in Rippling required
• Experience with multi-subsidiaries and global payroll
• Experience using HRIS systems and payroll processors such as Rippling, Vistra and Remote
• Extremely detail oriented with strong interpersonal and communication skills
• Proven experience as a Payroll Manager or similar role, with a strong understanding of payroll procedures and global tax regulations
• Excellent organizational skills and the ability to manage multiple tasks and deadlines effectively
• Familiarity with account reconciliation processes and general ledger maintenance
• Proficiency in Google Sheets and Microsoft Excel preferred

What the job involves

• Join Honeycomb as a Payroll Manager and be a key player in our exciting global expansion! Reporting directly to the Controller, you’ll have a pivotal role in shaping our payroll operations
• We’re looking for a proactive, detail-oriented problem solver who thrives in the dynamic environment of a startup. If you’re ready to make an impact and grow with us, we’d love to hear from you!
• Maintain, review and validate data for US payroll, Canada Payroll, UK Payroll, and additional Employer of Record payrolls
• Process payments for final paychecks, adjustments and special pay
• Process and approve employee expense reports in alignment with the Company Purchase & Expense Policy
• Manage Navan, formerly Tripactions, travel platform for employees and guests of the Company
• Maintain compliance with federal, state, and local payroll laws in addition to Global payroll compliance and company policies
• Maintain accrued PTO schedules for applicable subsidiaries in accordance with local laws
• Audit payroll tax records
• Lead annual audit for 401k, Workers Compensation, and assist with the general financial statement audit
• Create and maintain process documentation and internal controls
• Conduct account reconciliation to verify payroll data against financial records
• Prepare payroll-related journal entries
• Promptly address employee inquiries and concerns related to payroll, providing exceptional customer service and support
• Stay updated on Global tax regulations and compliance requirements affecting payroll processes
• Provide standard and ad-hoc payroll reports to various internal departments such as Finance and People Teams, as well as provide commentary on flux and trends
• Administer and maintain payroll systems, ensure data integrity and implement system upgrades and enhancements
• Collaborate with HR, finance and other departments to gather and validate payroll information, such as new hires, terminations, promotions and salary changes
• Maintain employee data changes, including manager and department updates across Spend Platform, Airbase
• Maintain employee-related benefit allocations and employee program trackers, including healthcare, professional development stipend, and work-from-home stipend programs
• Monthly flux analysis for payroll-related expense accounts

Benefits

• 100% covered medical, dental, vision, HSA, FSA, disability, and more
• Unlimited PTO, synchronous company break, paid sabbatical, and expressed minimum for time to recharge
• 401K retirement plans and fully paid life insurance
• Up to 16 weeks paid leave regardless of path to parenthood; flexible hours for returning parents and caregivers
• $10K to cover gaps in insurance, in support of adoption, surrogacy, preservation, and family-planning costs
• $600 per year to spend on the perks you care for most
• A stake in our success
• Generous new hire equity, and refresh grants
• Annual $1,500 development stipend; funding for cognitive coaching; and a focus on career pathing
• $500 new hire home setup stipend and $200/mo for wifi, phone and co-working