Payroll Manager

Join Elder Care Homecare. Together, we elevate care to meet the moment and deliver peace of mind.

About Elder Care Homecare

Elder Care Homecare is a rapidly growing private-pay home care agency proudly serving clients across New York, New Jersey, Connecticut, and Massachusetts, with exciting expansion plans ahead.

We specialize in delivering exceptional, personalized care through dedicated nurses and home health aides who help clients live safely, comfortably, and independently in their homes and care communities.

Everything we do is guided by a simple belief:

Together, we elevate care to meet the moment and deliver peace of mind.

As we continue to grow, we are seeking exceptional professionals who are passionate about operational excellence, innovation, accuracy, and making a meaningful impact.

The Opportunity

We are seeking an experienced Payroll Manager to join our growing Finance team.

The Payroll Manager will own accurate, timely, and compliant payroll for all employees and contractors. This role will lead the payroll team, manage payroll systems and processes, and ensure every pay run meets applicable federal, state, and local requirements.

You will work closely with Finance, HR, Accounting, and Benefits to maintain accurate employee pay data, strengthen payroll controls, and ensure payroll records remain accurate and audit-ready.

This is a key leadership role within a growing organization and an opportunity to help build scalable payroll processes as Elder Care Homecare continues to expand.

At Elder Care Homecare, this is more than a payroll role — it’s an opportunity to:

• Lead and develop a growing payroll team
• Own payroll operations across a multi-state organization
• Support both employee and contractor payroll
• Help ensure compliance across multiple jurisdictions
• Improve payroll systems, processes, and internal controls
• Support M&A integrations and the onboarding of acquired employees
• Partner closely with Finance, HR, Accounting, and Benefits
• Lead automation and process-improvement initiatives
• Contribute to the continued growth and scalability of the organization

Why You’ll Love Working With UsA Culture That Puts People First

We believe outstanding care starts with taking care of our team.

Our culture is built on:

• Respect, transparency, and collaboration
• Open communication and supportive leadership
• Treating professionals as trusted partners, not numbers
• A high-performance environment focused on teamwork and growth
• Accountability, accuracy, and continuous improvement

Growth & Career Development

As Elder Care Homecare continues to expand across multiple states, this role offers opportunities to:

• Work directly with Finance and organizational leadership
• Lead and develop a payroll team
• Gain exposure to multi-state and international payroll operations
• Support M&A integration initiatives
• Lead payroll system and process improvements
• Participate in cross-functional compensation and payroll projects
• Help build scalable systems and processes for long-term growth

Key ResponsibilitiesPayroll Processing

• Manage end-to-end processing of domestic and international payrolls for employees and contractors
• Manage weekly, biweekly, and semi-monthly payroll cycles, including off-cycle and final pay
• Review and approve payroll registers, adjustments, bonuses, commissions, and retroactive pay before release
• Manage garnishments, child support orders, tax levies, and other deductions
• Resolve employee payroll questions and discrepancies quickly, accurately, and confidentially

Compliance & Tax

• Ensure compliance with FLSA, state wage-and-hour laws, and multi-state tax withholding requirements
• Work with the third-party payroll provider to ensure accurate and timely quarterly and annual tax filings
• Support filings including Forms 941, 940, W-2, and applicable state equivalents
• Monitor legislative and regulatory changes and update policies, rates, and system settings as needed
• Support internal and external audits, including 401(k) and workers' compensation reviews

Team Leadership

• Lead, hire, train, coach, and evaluate payroll team members
• Set payroll processing calendars, deadlines, and workload priorities
• Establish and maintain a culture of accuracy, confidentiality, accountability, and continuous improvement
• Ensure payroll deadlines are consistently met, particularly during peak periods such as year-end

Systems & Process Improvement

• Administer payroll systems and integrations with HRIS, timekeeping, and the general ledger
• Maintain accurate payroll procedures and documentation
• Strengthen internal controls and payroll processes
• Identify and lead automation and efficiency initiatives
• Support cross-functional projects involving sales compensation, bonus programs, and other payroll-related changes
• Manage the integration of employees acquired through company M&A initiatives

Reporting & Accounting

• Produce payroll reports and labor cost analyses for Finance and leadership
• Prepare payroll accrual estimates
• Partner with Finance and Accounting on payroll-related reporting and reconciliation
• Coordinate with Benefits on deductions, enrollment changes, and carrier remittances

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience
• 10+ years of progressive payroll experience
• At least 2 years of supervisory or payroll leadership experience
• Hands-on experience with multi-state and international payroll
• Strong knowledge of payroll tax compliance and applicable wage-and-hour requirements
• Advanced working knowledge of at least one major payroll platform, such as:
• ADP
• Paylocity
• UKG
• Workday
• Paycom
• Proven ability to manage highly confidential payroll and employee information with discretion
• Strong organizational and time-management skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to identify problems, determine root causes, and implement effective solutions

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) from PayrollOrg
• Experience implementing or migrating payroll systems
• Direct, hands-on experience with Viventium and Deel
• Experience managing payroll for 2,000+ employees, including both hourly and salaried populations
• Previous experience in healthcare or home care

Skills & Competencies

Attention to DetailCatches errors before they reach an employee's paycheck.

Regulatory JudgmentUnderstands and applies wage, hour, and tax requirements accurately.

LeadershipDevelops the payroll team and keeps the function on schedule, particularly during peak periods.

CommunicationExplains payroll issues clearly and professionally to employees, managers, and executives.

Problem SolvingIdentifies the root cause of payroll issues and improves the underlying process.

IntegrityProtects sensitive payroll, salary, and personal information at all times.

Working Conditions

This is an entirely remote computer-based position.

Normal working hours are:

Monday–Friday, 9:00 AM–5:00 PM U.S. Eastern Time

Extended hours may occasionally be required around payroll deadlines, quarter-end, and year-end/W-2 season.

Compensation

22,000–25,000 USD per year, based on experience.

Our Commitment to You

At Elder Care Homecare, we are committed to:

• Treating every team member with dignity and respect
• Providing a supportive, ethical, and growth-oriented environment
• Recognizing strong performance and investing in our people
• Building a culture where talented professionals can thrive and grow

Ready to Grow With Us?

If you are an experienced payroll leader who thrives on accuracy, compliance, problem-solving, and building strong payroll operations, we'd love to hear from you.

Apply today and help us elevate care, together.

Pay: Php115,000.00 - Php130,000.00 per month

Work Location: Remote